| Job Location | Doha, Qatar |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Oil & Gas |
| Functional Area | Not Mentioned |
Serves as secretary and assistant to the Secretary General. Performs secretarial and administrative duties requiring an understanding of the Forum?s activities, policies, rules and procedures. Routine correspondence is composed, signed and released by the incumbent without review. Routine secretariat duties are performed with minimum supervision.1. Maintains confidentiality for incoming and outgoing correspondence, telephone and any other forms of communication.2. Receives incoming correspondences, ensuring proper distribution and follow-up.3. Drafts, edits and proofreads outgoing correspondence, ensuring proper format, grammatical accuracy and, as requested, for opinion as to substance and content.4. Coordinates with other departments to schedule and prepare internal and external meetings.5. Participates in the organisation and assists with the preparation of materials and coordination for events, particularly for the GECF board meetings.6. Attends high-level meetings, records, interprets, drafts and distributes minutes and reports to relevant parties.7. Receives executives, officials, and other visitors and refers them to the Secretary General, or may provide general information to them on the GECF business.8. Responds to telephone calls and email inquiries, determines the nature and purpose of calls, and whenever possible transacts business personally, or utilising tact and judgment, refers to appropriate member of the Secretariat staff.9. Manages and maintains the agenda of the Secretary General, ensuring that all appointments and meetings are properly scheduled and documented.10. Takes and transcribes dictation of confidential or technical material with accuracy and attention to detail.11. Takes and transcribes verbatim telephone or meeting conversations and writes summaries and follow-up as needed.12. Performs typing duties of varying difficulty, including of complicated material.13. Coordinates all travel arrangements for the Secretary General, including flight, hotel reservations and travel itineraries.14. Requests and maintains proper inventories of office supplies and stationery.15. Manages and carries out all activities related to the program of the Secretary General and his office.16. Performs any other duties as assigned by Secretary General as pertaining to the Executive Secretary's qualifications and experience.
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