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Executive Assistant To The Managing Director

3.00 to 8.00 Years   Doha, Qatar   12 Oct, 2023
Petroserv Ltd
1 Jobs Openings
Job LocationDoha, Qatar
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

Duties & Responsibilities Office Management

  • Planning and maintaining office systems, including data management and filing.
  • Organizing and maintaining schedules and making appointments.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of GM.
  • Following up the daily tasks, plans and schedules.
Communication
  • Communicate with Clients when necessary and attend exhibitions and trade shows if needed.
  • Compose correspondence/reports and prepare it for GM signature.
  • Communicating with the concerned departments and collecting any required data.
  • Preparing the periodic reports and supply it for the GM as per required.
  • Summarizing the documentations and simplify it for GM consideration.
Appointment & Meetings and Visitors
  • Maintain calendar; determine which events require GM presence, Prepare agenda in advance, arrange meeting facility and prepare action minutes of Meeting.
  • Arrange with the GM internal or external visitors and Screen to control interruptions
  • Provide back-up data as needed for the meeting.
Travel
  • Arrange travel through internal or outside agents.
  • Arrange travel cash in advance.
  • Prepare schedule, trip file and supplies.
  • Complete expense reports after trip.
General
  • Coordinate with the upper management on work issues.
  • Sending periodic reports as per management needs.
  • Attending the required meetings or workshops as per management request.
  • Other duties required by the management within the work scope.

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