Assist the department manager with tasks such as scheduling, reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks.
Filter and attend to the day-to-day functions that are part of the executive?s role so that the executive can focus on the high-level leadership and strategy functions.
Draft, review and send communications on behalf of the department manager
Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to the department manager
Prioritize emails and respond when necessary
Coordinate travel arrangements
Ensure that the department managers office is stocked with required stationeries
Maintain various records and documents
Coordinate with other departments regarding different tasks as assigned by the department manager
