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Events Manager

1.00 to 10.00 Years   Doha, Qatar   24 Jun, 2022
Virginia Commonwealth University
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

The Events Manager will work closely with the Director of Strategic Engagement to oversee and organize VCUarts Qatar special events including but not limited to Commencement Ceremony, Fashion Show, Qatar Week, bi-annual design conference ?Tasmeem?, bi-annual Islamic Art Symposium, and other functions sponsored or approved by the Dean of VCUarts QatarReports to:Director of Strategic EngagementMajor Activities & Essential Functions:

  • Plans, manages, oversees, and evaluates VCUarts Qatar events; and Anticipates, develops, and manages multiple timelines to meet the current and future event planning needs of VCUarts Qatar;
  • Ensure the best event management practices are maintained by effectively and efficiently coordinating and executing all logistical and protocol arrangements for official ceremonial and special events, including but not limited to Commencement Ceremony, Fashion Show, Qatar Week, bi-annual design conference Tasmeem, and other functions sponsored or approved by the Dean, by closely collaborating with the department event/project owners and support services such as Facilities for venue set-ups and space planning, catering requirements and scheduling; IT for coordination of AV needs; Communications for the development of event-related materials and publications; Safety & Security for parking and crowd management logistics;
  • Manages and oversees the University?s Master Event Schedule and Event booking tool and disseminates a schedule of events that may be of interest to VCUarts Qatar community,
  • In collaboration with the Director of Strategic Engagement, manages VIP, VVIP, and Protocol Relations
  • Maintains accurate records of all events, including post-event evaluations; Negotiates vendor agreements and manages events budgets; as well as, prepares all necessary Purchase Requisitions and Purchase orders for event-related purchases;
  • Maintains and updates a master contact list of vendors and regional and international suppliers; and conducts site inspections; research and evaluates venues and facilities and makes recommendations to the Director of Strategic Engagement
  • Regularly updates and disseminates information regarding event planning procedures to all relevant VCUarts Qatar community members; and works closely with the Director of Strategic Engagement to collaborate with VCUarts Qatar and VCUArts constituents (e.g. Alumni Relations, Admissions, Student Affairs, Human Resources, Research and Academic Affairs, academic departments, etc.) to develop effective strategies to engage faculty, staff, and alumni in events with regional and international associations, organizations, and initiatives;
  • Aligns all activities with VCU policies and procedures in partnership with the VCU School of the Arts and other VCU offices; as well as, performs duties as assigned by the supervisor.

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