Responsible for office administration and ensures the smooth and effective overall operations of the office.
Compiles data, prepare error free reports or collate data for consideration and presentation by supervisor as and when required within the set deadline.
Process and respond promptly to incoming and outgoing communications (post, telephone, fax, email, face to face), accurate message taking, copying and distributing information as necessary
Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor?s office.
Ensures that documents for the department are distributed to the concerned personnel on a timely manner on a daily basis.
Ensures that documents for the direct supervisor are properly screened / and organized in the signature file on daily basis.
Records all distributed documents and monitor actions taken for correspondence that require reply on a daily basis.
Advises the direct supervisor for any documents / matters that require immediate attention on daily basis.
Ensures to screen and forward approved calls to the direct supervisor on daily basis.
Monitors all documents coming in or leaving the department in compliance to the quality management system at all times.
Ensures proper dissemination of mails to the department on daily basis.
