Administrator- Doha

Job Description

Work with us - * Company: Christian Dior Couture * Country / Region : Qatar * City : Doha * Business group: Fashion & Leather Goods * Contract type: Permanent Job * Function: Retail * Experience required: Minimum 2 years * Reference No.: CDC06755 * Date of publication: 2022.08.01Administrative AssistantResponsible to: Store / Concession Manager Responsible for: Cashiers Job Purpose: Support the activity on the store / concession on an Administrative level. Supervising all cashing operations. Managing stocks in order to prevent stock losses.KEY RESPONSABILITIES* SUPPORT THE ACTIVITY OF THE STORE ON AN ADMINISTRATIVE LEVEL1 Procedures knowledge* Use the CD procedures handbook all times as a guidance and reference.* To be in charge of procedures training.* Working with the Manager on the implementation of procedures within the boutique (Audit grid).2 Relationships with Back Office* Reconciliation of all good invoices with computerized delivery note on a regulary basis.* Checking all supplier invoices.* Transmitting all invoices for payment to Finance Department.* Management of the store Petty Cash (register all expenses and monthly control of the balance)* Supervise with the Manager staff expenses* Prepare any specific reports required be the Back Office (foot flow?) * Monthly Cut Off + Doing the Cut Off before the 5th of each month.+ Controlling that the cut off is in line with the previous one.+ Checking and signing the Inter Company Lists.+ Follow up any pending operations of the Cut off.+ Investigate any margin discrepancies.4 Data Base maintenance and development4.1 To be responsible for the maintenance of the customer database (cleaning, merging and capturing)5 Others5.1 To support the Manager on HR administration duties such as uniforms, absent forms. Preparation of any specific report required by the manager.* Order all specific items required by the boutique and validated by the manager such as stationary.* Follow up of all packaging reorders.* Assist the team in the preparation of the sales.* To carry out any additional duties as directed by the Manager.Taking care of the repairs department in coordination with the sales associate in charge of.* * SUPERVISING ALL CASHING OPERATIONS6 Cash handling and control6.1 To handle all cash transactions and respect all cash procedures.* Merging all tills of the boutique* Do the banking for all payments* On a daily basis checking the turnover of the boutique* Investigate any discrepancy* Follow up of unused deposits and credit notes on a monthly basis.* Follow up store customer details capture. * MANAGING STOCKS IN ORDER TO PREVENT STOCK LOSSES7 Organize and follow up all stock movements: Deliveries/ Transfers/ Private Sales7.1 Organize reception of the deliveries.* Check the deliveries according to the delivery note.* Process deliveries on the computer: Suppliers + Transfers IN from other CD Boutiques.* Take care of unsolved delivery issues.* Organize transfers* Invoice Transfers OUT to CD Boutiques.* Organize Private sales.8 Stock security and stock control* Maintain high level of order within the stocks.* Check that all items have security price + tags.* Supervise stock?s security.* Organize weekly rotating stock takes.* Analyze results and investigate any discrepancy.* Follow up negative stocks on a weekly basis and make adjustments on negative stocks.* To prepare and manage the annual inventory. * ADDITIONAL RESPONSABILITIES To carry out any additional duties as directed by the Manager.PERSON SPECIFICATIONADMINISTRATIVE ASSISTANT* Outstanding customer service* Commercial awareness* Smart appearance that represents the Christian Dior image* Ability to support the team* Honest, flexible, autonomous, dynamic, open-minded and self motivated.* Fluent spoken knowledge of another language would be an advantage.Privacy Preference Center Manage Consent PreferencesAlways ActivePrivacy Preference Center Manage Consent PreferencesAlways Active

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