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Administrative Officer

1.00 to 10.00 Years   Doha, Qatar   16 Nov, 2022
Weill Cornell Medicine-Qatar
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Position SummaryThis position provides the executive-level leadership with administrative support that includes but is not limited to calendar management, travel management, and expense management. The incumbent supports data management, and desk research coordinates monthly reporting, and takes up special projects as assigned.Job Responsibilities

  • Provides professional representation of the function liaising frequently with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.
  • Provides leadership with extensive and continuous calendar management, domestic and international travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.
  • Coordinates and arranges on and off-site meetings, and events, and manages the appointments & travels for unit/departmental leadership with supporting materials as needed.
  • Orders equipment or inventories as required and raises the shopping cart.
  • Creates presentations, coordinates, and collates data for monthly reporting.
  • Assists executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.
  • Independently performs special projects that require a combined knowledge of administrative needs and technical operations.
  • Acts as representative of executive leadership regarding internal and external relations and correspondences and screening communications.
  • Addresses matters of a sensitive nature whether routine or non-routine and applies judgement and initiative in the prioritization of such issues.
  • Ensures that executive leadership is informed of priorities, deadlines, and challenges.
  • Arranges teleconferences, domestically and/or internationally.
  • Track internal and external contacts and maintains the database.
  • Provides backup administrative support to others as necessary and guides the junior administrative staff.
  • Performs other duties as assigned.

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