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Administrative Coordinator

1.00 to 10.00 Years   Doha, Qatar   24 Jun, 2024
Weill Cornell Medicine-Qatar
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Position SummaryThe position provides administrative support and coordinates all activities in the assigned division.Job Responsibilities

  • Undertakes divisional leave administration within the e-Time system and maintains staff schedules, calendars, and yearly planner for the designated areas.
  • Initiates and tracks purchase requisitions and manages the division?s P-card ensuring the availability of adequate materials and supplies.
  • Serves as a liaison with internal and external stakeholders for tracking and logging invoices, payments, and other ongoing requests until closure.
  • Prepares, updates, and maintains documentation, reports, databases, and presentations related to the division in electronic and hard copy format.
  • Actively participates in projects, tracking progress and assists with planning and organizing special events and programs.
  • Screens, sorts, logs, and drafts memos, notifications and other communications related to the division.
  • Coordinates the travel logistics, conference registrations, etc. and assists with compiling the reimbursement forms for the designated unit leadership and staff.
  • Updates and maintains divisional policies and procedures, disseminating information as advised.
  • Schedules meetings, prepares agendas, records, and transcribes the minutes of the meetings taking appropriate action as required.
  • Provides onboarding support for new hires, including initiating SPRF forms, user relocation, and space modifications. Also responsible for maintaining space allocation data for the division.
  • Tracks inventory and stationery and manages goods for the unit, including receiving goods, logging, handover and updating information where required.
  • Perform other duties as assigned.

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