Administrative Assistant (Qatari National only)

Job Description

University of Doha for Science and Technology (UDST) - Profile:University of Doha for Science and Technology (UDST) is the first national applied University in the State of Qatar, offering applied Bachelors and Masters degrees in addition to certificates and diplomas. UDST has over 50 programs in the fields of Engineering Technology, Business Management, Computing and Information Technology, Health Sciences, Continuing and Professional Education and more.ÿWith more than 600 staff and over 7,000 students, UDST is the destination for top-notch applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences with incorporation of innovative technological interventions, to further enhance students skills and help develop talented graduates that can effectively contribute to a knowledge-based economy and make Qatars National Vision 2030 a reality.Duties & Responsibilities:ÿÿÿÿÿThis position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently.The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.The successful candidate will establish and maintain files/records for the Office; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations and reports, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.The incumbent will be responsible for office supplies inventory and place replenishment orders.The successful candidate will support the annual operational budget submission process.The successful candidate will assist and record purchases through modes of payment including petty cash, cheque requisitions, purchase requisitions and credit cards and perform assigned tasks and miscellaneous job-related duties.

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