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Administrative Assistant

1.00 to 10.00 Years   Doha, Qatar   05 Nov, 2021
Vistas Global
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryRecruitment & Employee Placement Agency
Functional AreaNot Mentioned

Job Description

Departement: Registry DepartementPosition Reporting to: Registry ManagerKey AccountabilitiesGeneral Administrative Duties:

  • Prepares invoices, reports, memos, letters, financial statements, and other documents, using word processing,
  • spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Conducts research, compiles data, and prepares papers for consideration and presentation by executives, committees, and
  • boards of directors.
  • Attends meetings to record minutes.
  • Greets visitors and determines whether they should be given access to specific individuals.
  • Reads and analyzes incoming memos, submissions, and reports to determine their significance and plan their distribution,
  • Performs general office duties, such as ordering supplies, maintaining records management database systems, and
  • performing basic bookkeeping work,
  • Files and retrieves corporate documents, records, and reports.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Makes travel arrangements for executives.
  • Prepares responses to correspondence containing routine inquiries.
  • Prepares agendas and make arrangements, such as coordinating catering for luncheons, for the committee, board, and other meetings.
  • Coordinates and directs office services, such as records, departmental finances, budget preparation, personnel issues, and
  • housekeeping, to aid executives.
  • Provides clerical support to other departments,
  • Manages and maintains executives schedules.
  • Compiles transcribes and distributes minutes of meetings.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Supervises and trains other clerical staff and arrange for employee training by scheduling training or organizing training

Keyskills :

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