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Administration Officer

2.00 to 3.00 Years   Doha, Qatar   20 Feb, 2024
StarWings Trading & Contracting WLL
1 Jobs Openings
Job LocationDoha, Qatar
EducationNot Mentioned
SalaryNot Mentioned
IndustryAirconditioning Plant
Functional AreaNot Mentioned

Job Description

We are seeking a highly organized and detail-oriented Administrative Officer to join our team at Starwings Trading & Cont. Co. The Administrative Officer will play a crucial role in supporting the efficient operation of our company by managing administrative tasks and ensuring smooth communication between various departments.

  1. Office Management: Oversee the day-to-day operations of the office, including managing schedules, coordinating meetings, and handling incoming calls and emails.
  2. Document Management: Maintain accurate and organized records, including contracts, invoices, and customer information. Ensure that all documents are properly filed and easily accessible when needed.
  3. Human Resources Support: Assist with HR-related tasks, such as onboarding new employees, maintaining employee records, and coordinating training sessions.
  4. Customer Service: Serve as a point of contact for customer inquiries and concerns. Provide assistance and support to customers in a friendly and professional manner.
  5. Inventory Management: Monitor office supplies and equipment inventory. Place orders for new supplies as needed and ensure that stock levels are sufficient to meet operational requirements.
  6. Financial Administration: Assist with financial tasks, such as processing invoices, tracking expenses, and reconciling accounts. Work closely with the finance department to ensure accurate and timely financial reporting.
  7. Scheduling and Coordination: Coordinate appointments, meetings, and travel arrangements for staff members. Prepare meeting agendas and take minutes during meetings as required.
  8. Vendor Management: Liaise with external vendors and suppliers to obtain quotes, place orders, and coordinate deliveries. Ensure that vendor contracts are up-to-date and that services are delivered as agreed.
  9. Health and Safety Compliance: Assist with ensuring compliance with health and safety regulations in the workplace. Conduct regular inspections and address any potential hazards or concerns.
  10. Data Entry and Analysis: Input data into spreadsheets and databases accurately and efficiently. Compile and analyze data as required to support decision-making processes.
Requirements:
  • Bachelors degree in Business Administration, Management, or related field preferred.

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