Procurement Supervisor

Job Description

Reporting toÿÿÿÿÿÿÿÿÿÿÿ:ÿÿÿÿÿÿÿÿÿÿCEOLiaising Withÿÿÿÿÿÿÿÿÿÿÿ:ÿÿÿÿÿÿÿÿÿSales Manager/PersonnelCost Control and Planning Manager Finance Departmentÿ Design Engineer/Technical Management QA/QC DepartmentHR Department ÿDirect Reportsÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿÿ:ÿÿÿÿÿÿÿÿÿÿProcurement AssistantKey Accountabilities:Health, Safety & Environmental & TrainingúÿÿÿÿÿÿÿÿUnderstanding and complying with the company?s Health, Safety and Environmental Policy, procedures and legislation.úÿÿÿÿÿÿÿÿActively promote and communicate a positive Health, Safety and Environmentally friendly culture through visible felt leadership.úÿÿÿÿÿÿÿÿEnsure that all employee?s posses the necessary levels of understanding with regards the company?s Health, Safety and Environmental policy, procedures and legislation.úÿÿÿÿÿÿÿÿAttendance of the company Health and Safety Committee meetings when requested.úÿÿÿÿÿÿÿÿEnsure that suppliers proactively promote a culture that embraces the importance of Health, Safety and Environmental on the goods and services that they provide.Quality ManagementúÿÿÿÿÿÿÿÿEnsure that all departmental process is carried out in line with company Quality Management system or other agreed policy/procedures.úÿÿÿÿÿÿÿÿTo promote a quality culture within the department to ensure that the products or services purchased meets the company?s expectations, requirements and contractual obligations.úÿÿÿÿÿÿÿÿIdentification of causes of quality failures and implementing remedial action within the department.úÿÿÿÿÿÿÿÿTo liaise with QA/QC Department to ensure most cost-efficient use on all key materials or services that are used within the company are maintained at all times.úÿÿÿÿÿÿÿÿEnsure that all suppliers and venders adopt an ethical approach to the products and services they offer throughout the overall procurement cycle including but not limited to the preparation and issuing of invoices for payment of goods or services provided.General Key TasksúÿÿÿÿÿÿÿÿManage the day ?to-day activity within the Procurement function by ensuring the adequate purchasing policies and process are in place to meet overall business objectives and operational needs in terms of prices, quality and timescales/timelines that will enable the company to function and complete effectively in the market place and fulfill their obligations.úÿÿÿÿÿÿÿÿEnsure that all purchasing polices, guidelines, along with any other associated or relevant documentation are in place and updated regally.úÿÿÿÿÿÿÿÿÿ To ensure the company operates at the lowest practicable cost base and where required develop and implement cost reduction initiatives based on best practices, purchasing policies, along with process to aid and improve performance and deliver best value and overall business savings.úÿÿÿÿÿÿÿÿForecast all materials and services to ensure that there is effective management of the inventory for key materials and services including the monitoring, setting and control of key material inventory levels and identifying any major discrepancies.úÿÿÿÿÿÿÿÿManage relationships with existing suppliers and vendors and research new suppliers or venders that will help to ensure that the company achieves its overall objectives.úÿÿÿÿÿÿÿÿImplement and review (where applicable re-negotiate) existing agreements to optimize commercial terms for all goods and services.úÿÿÿÿÿÿÿÿFind suppliers and venders that have the required accreditation, insurance and other required documentation that will ensure that they can effectively provide a steady stream of materials or services that achieve defined budget targets and specifications defined.úÿÿÿÿÿÿÿÿEnsure all goods and services that are sourced are fully aligned to agreed production schedules and the company?s obligations to its customers.úÿÿÿÿÿÿÿÿPrepare, issue and assess any tenders issued for goods or services.úÿÿÿÿÿÿÿÿMaintain an up to-date market overview for the key goods and services procured in terms of price, availability along with other trends that may directly or indirectly affect supply or demand this must also include new products or services being offered in the market place.úÿÿÿÿÿÿÿÿWork closely with suppliers and venders and implement a process to effectively measure performance, quality and compliance this must be measured against a defined/developed KIP criterion that has been set.úÿÿÿÿÿÿÿÿManage, monitor and ensure that all departmental process or applications associated with the company?s ERP system are effectively applied.úÿÿÿÿÿÿÿÿCollect and analyse data to ensure thar correct procurement decisions are being taken.úÿÿÿÿÿÿÿÿAssist with preparation of capital investment projects and implementation of same.Management of StaffúÿÿÿÿÿÿÿÿEnsure that all direct reports possess the necessary levels of competence to undertake their role and where gaps exist ensure appropriate training is provided.úÿÿÿÿÿÿÿÿReview, control and authorization of staff overtime.úÿÿÿÿÿÿÿÿDealing with time keeping and disciplinary issues.úÿÿÿÿÿÿÿÿStaff development and coaching.

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