Executive Assistant

Job Description

Employment: Full Time To provide support by managing activities and facilitating effective interactions with both internal and external parties.Roles and ResponsibilitiesDevelops appropriate policies and procedures for the dept.Manages the Department Heads diary and accompanies him on business meetings when required.Assists the Department Head in preparing for business meetings with activities such as reviewing and annotating documentation in advance and analyzing content in order to ensure that all relevant information is fully preparedPrepares and produces high quality reports, presentations, materials and speeches for the Department Head if requiredEnsures follow through on Department Heads instructions to senior management teamManages the day to day administration activities of the DepartmentPlans and manages all key meetings involving the Department Head such as meeting preparations, agenda, minutes and venue set upFollows up with all concerned staff regarding outstanding actions and ensures they are completed in a timely mannerScreens incoming information and communications, and passes them to the Department Head whenever applicable, accompanying them with notes and reference materialsPrepares and/or coordinates production of summary reports, papers, and presentations for the Department Head as required in order to support efficiency and informed decision-makingCoordinates ad hoc projectsFacilitates efficient communications between the Department Head and the team, passing information and ensuring continuous contact between bothUndertakes special assignments/tasks as may be required and directed by the Department HeadProvides historical reference of incoming and outgoing correspondence by defining procedures for retention, retrieval and disposal of recordsSupports internal departments in correspondences signed on behalf of the Department HeadMaintains an updated database of clients/visitors/guests of the Department HeadKeeps a database of all Government entities and their key personnelProvides on job training and coaching to successors on technical and leadership aspectsDistributes work between employees and manages workloadAdvises on a deputy to handle the jobs requirements in case of absence or if the need arises REQUIREMENTS: EducationBachelors Degree in business administration, secretarial diplomaExperienceMinimum five to seven years of work experience in related fields.CompetenciesCommunication skillsTeamworkAdaptability and flexibilityDecision-makingProject managementManage ComplexityTime ManagementLanguagesProficiency in English & Arabic (written / spoken)

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About Company

The Economic Development Board (EDB) is a dynamic public agency with an overall responsibility for formulating and overseeing the economic development strategy of Bahrain, and for creating the right climate to attract direct investment into the Kingdom. The role of the EDB is to provide leadership by uniting all of the Kingdoms shareholders through a unified vision, and to develop key strategies for growth. The EDB also acts as a facilitator, helping all of Bahrains stakeholders to understand and adopt the changes necessary for progress. In addition, the EDB provides sound project management to ensure that all agreed reform initiatives are implemented in an effective and timely manner.