Admin Asst/Travel Coord Lead

Job Description

- Admin Asst/Travel Coord Lead (13479) AAR is a leading provider of aviation services to the worldwide commercial aerospace and government/defense industries. AAR combines a close-to-the-customer business model with a broad menu of capabilities to help customers operate more efficiently, lower costs and maintain high levels of quality, safety and service. We are a financially stable, dedicated partner with an enduring commitment to innovation, execution, continuous improvement and customer value. At AAR we are committed to doing it right, and we have built our core values based on that premise.Admin Asst/Travel Coord Lead - 13479DescriptionSUMMARYResponsible for the administration, coordination, employee management, and evaluation of the Iraq Travel department. Works closely with site management to gain feedback on how to improve the relationship with Travel Department.ESSENTIAL DUTIES AND RESPONSIBILITIES* Oversee and reviews outgoing materials and correspondence for internal consistency and conformity with established procedures.* Manage work to meet deadlines often under tight time frames and assist team members when required.* Orders and maintains supplies for department.* Coordinates with PMO travel as required to support mission pertaining to mobilization/TDY* Maintain a close working relationship with Iraq HR in order to promote mission support operations* Support functional managers in order to promote mobilization IAW with mission requirements* Assist with the submission and tracking USG BEC VAR IAW RSO policy* Responsible for Visa life cycle tracking and renewals as required (Emergency & multi-entry), Coordinating with BEC LMC for visa application submissions and AEBEA for blood draw* Primary POC with ILA and BEC LNC as required* Supports Force Protection with badging, RSO security briefs, and VARs in their absence, to ensure no mission interruptions* Oversee Travel Department staff and provide prioritization of work assignments* Produce and submit GSO support requests for BIAP expediter and shuttle support as required and IAW GSO policy* Supports travel requirements not of a routine nature 24/7, Providing support as required for evacuation and or otherwise unscheduled departures/demobilization* Oversee and track employee passport expirations ensuring compliance with MOI POE policy* Recommends new approaches, policies, and procedures to affect continual improvements in efficiency of department and services performed.* Advise employees on available resources for passport renewal* Perform Audits of passports and passport documents as required* Assist with employee travel request validation* Assist with Invoice Validation* Communicate daily with HR cell* Participate in all hands as may be required in order to promote information exchange with employees* Develop and foster mutually supporting and friendly relationships with DoS agencies for the purpose of supporting mission requirements and company reputation* Position requires the ability to obtain and maintain a U.S. Department of State Moderate Risk Public Trust (MRPT)* Perform other duties as assignedQualificationsEDUCATION REQUIRED:* High School diploma or GED Preferred: * A.A./A.S or equivalent from two-year college or technical school; or related experience and/or training; or equivalent combination of education and experience.SKILLS AND EXPERIENCE REQUIRED:* Four (4) years in the clerical field preferable as an administrative assistant.* Must be proficient in Microsoft Office (Excel, Word, Powerpoint, Outlook).* Excellent mathematical skills.* Focused individual with exceptional organizational skills.* Able to work independently. Preferred: * Experience in negotiation and customer support.* Ability to maintain strong customer relationships.* Knowledge of Deltek and Costpoint.QUALIFICATIONSTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.CORE COMPETENCIES1. Focus on Results - Able to plan and organize work to achieve goals; achieves targeted results with minimal supervision; is accountable for own actions. 2. Communications - Possess excellent verbal & written communications skills; Provides timely, well organized verbal & written information that is audience appropriate; listens attentively to others and retains/processes information. 3. Teamwork - Builds alliances, partnerships & collaboration with others including those different from him/her; deals tactfully with others; assumes helps with a variety of team roles. 4. Strategic Planning & Decision-Making - Develops strategic short & long term plans; arranges priorities, distinguishing urgent, important and unimportant in order to meet goals & deadlines; consults & collaborates with appropriate people. 5. Initiative & Innovation - Generates new ideas personally & encourage team to do the same; stays up-to-date on technology & approaches to work; provides creative solutions & input when faced with challenges. 6. Interpersonal Relationships - Builds effective relationships with internal & external customers; ability to work independently and coordinate work with others; resolves conflicts in a professional manner. 7. Quality & Safety - Adheres to all safety & security policies and regulations; demonstrates quality work that is accurate, thorough & efficient. 8. Continuous Improvement - Examines personal & organizational processes, promotes opportunities for improvement; analyzes successes & failures to learn and improve. 9. Training & Development - Completes required & suggested training; shows eagerness and capacity to learn; receptive to coaching & feedback. 10. Integrity - Committed to passionately and consistently promoting a professional culture that is trustworthy, honest, socially responsible, and where differences are respected and valued.Job: WASS ADMINISTRATIVE/PMOPrimary Location: Iraq-BaghdadSchedule: Full-timeOvertime Status: Exempt We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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