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Business Support Assistant G5

1.00 to 10.00 Years   Algiers, Algeria   08 Dec, 2021
World Food Program - Other locations
1 Jobs Openings
Job LocationAlgiers, Algeria
EducationNot Mentioned
SalaryNot Mentioned
IndustryNon-profit Organization
Functional AreaNot Mentioned

Job Description

ORGANIZATIONAL CONTEXTThese jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders performing front office management functions typically report to the Deputy Directors or Head of Offices. In cases where these positions support a specific business stream, the reporting line may be to the Head of Unit, Chief, or the designate.At this level job holders are expected to take responsibility for completion of a range of business support activities requiring some interpretation of standard guidelines/practices. Job holders are able to recommend a course of action to staff at various levels and may allocate tasks to more junior colleagues.JOB PURPOSETo deliver a wide range of business support processes and activities for a specific professional area of work, to facilitate effective service delivery. This position functions as the assistant to the Country Director.KEY ACCOUNTABILITIES (not all-inclusive)

  1. Collate information for inclusion in reports, documents and correspondence, to support the effective work of the Country Director.
  2. General administrative support to the Country Director including preparation of correspondence, agenda management.
  3. Respond to standard queries and provide timely and accurate guidance.
  4. Process and manage routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.
  5. Liaising with the Ministry of Foreign Affairs to obtain visas and ID cards for all WFP staff, including preparation of Notes Verbales.
  6. Liaising with the Ministry of Foreign Affairs to obtain permissions for field visits.
  7. Manage and maintain records,?archives and databases, to ensure information is organized and readily available for staff.
  8. Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.?
  9. Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
  10. Contribute to improvement of business procedures and processes.
  11. Collect and perform basic analysis of data to contribute to quality business information management.
  12. Other tasks as required.

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