On identification of a ?go? bid, in discussion with the Bid Director, organize the setup of a bid kick-off meeting
Discuss the meeting agenda and attendees required and circulate, arrange room or conference call
Coordinate all the bid related activities with the entire bid team from kick-off to bid delivery
Manage lines of communication between various bid stakeholders
Ensure that clarification questions are posted in good time and responses are communicated
On advice from the Bid Manager arrange further scheduled meetings of the bid team at key stages if necessary, depending on the size and complexity of the bid
Engage with the identified Subject Matter Experts (SMEs) and Bid Writers who will be responsible for responding for providing content in response to the tender document
Set up, populate, update and publish a bid tracker to ensure the bid team are aware of the schedule
Follow up with the Bid Writers (and SMEs) - prompting with updates where timelines are lagging
Escalating issues regarding delayed contributions to the Bid Manager/Bid Director
Ensure coordinated, centralised, management of the template and the bid content
Support Bid Writers with collating and formatting content into the template
Manage bid document version control
Source and coordinate any graphic design input, arrange to print of any hard copies
Ensuring a bid delivery plan is in place and that the team is aware of their role in the bid delivery and have availability
Keep accurate historic bid records (outcomes, win, losses) and produce KPI reports for the wider business
Manage and maintain the contents in the bid library
