Organize and implement administrative systems & procedures, and perform necessary support duties
Serve as a principal source of information for the team
Prepare and maintain the General Managers records
Serves as the primary point of initial contact on any matter directed to the Director/Executive; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
Receives, screens, evaluates, and determines appropriate response to all written correspondence received and independently formulates and disseminates written responses and appropriate.
Oversees and coordinates the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments.
Ensures that there is a continuity of administrative support to the Director/Executive?s direct reports and manages their leaves ensuring adequate coverage at all times.
Manages special programs for the Directors/Executives, some of which may have ALAQTAR-wide impact.
Coordinates and/or assists with establishing or recommending budget allocations for the office of the Director/Executive and reviews revised and final budgets.
Reviews and approves transactions, as assigned, and advises the Director/Executive on appropriate disposition; provides key coordination and consultation with regards to the recruitment of key executives, as appropriate.
Provides assistance in the understanding and interpretation of ALAQTAR policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.
Oversees the planning and coordination of key special events for the Director/Executive
