Technical Office Manager

Job Description

Identifying opportunities on which to submit bids and feeding bid / no bid decision.2. Submit annual budget and forecast plans based on market research.3. Manage bids database records and results.4. Set bid strategy to win bids, including pinpointing the company key differentiators.5. Ensure responses to all proposals, quotations are as per the company?s standard.6. Study tender documents including drawings, project specification, BOQ, scope of work,contract details and conditions.7. Address the technical and commercial risks relating to the bids and propose mitigation plan.8. Study tender BOQ, quantities take off, sending enquiries to the vendors/ subcontractors toget competitive quotations.9. To build relationships and liaise with suppliers and vendors and manage dailycorrespondence for quantities, costs and specifications.10. Negotiating with specialist suppliers and/or subcontractors.11. Preparing technical clarifications to client for discrepancies in tender documents afterreviewing, incorporating the changes after response.12. Participate in pre- tender meetings, site visits and preparing site visit report to analyze theproject scope of work.13. Analyze vendor technical offers and commercial as well in view of project specifications andstandards.14. Preparing comparative statements to analyze and select the most appropriate vendors andsubcontractors based on financial, technical and other aspects.15. Preparing required bid documents includes commercial and technical submittals.16. Collect all vendors? technical data sheets, vendor?s specification, drawings and compile inline with tender documents to prepare technical bid submission.17. Respond to clients? and other stakeholders? queries before, during and after the bidsubmission.18. Develop and maintain standardized Operating procedures for Bid & EstimationManagement.219. Manage study, analysis, and evaluation of tender documents technically and commerciallyin order to identify risk factors in coordination with the Projects Management and otherHoD?s, Division Manager and for the overall risk assessment and bid decision.20. Lead preparation of technical and commercial proposal as per client requirements.21. Review bid calculation (manpower, spare parts, and consumables, subcontractors, etc.).22. Finalize estimation of all direct and indirect costs and consolidates tender documents fortop management review and approval.23. Advises on contractual rights, remedies which has been taken into consideration duringtendering.24. Manage the preparation and update of technical engineering services to support the activeprojects, such as Time Schedules (CPM), Method statements, Material Lists and MaterialSupply Plans, Shop drawings, Project planning, Quantity Survey, As Built Drawings andclose-out support, etc.25. Prepare monthly status reports as related to tender wins/ losses to the Management.26. Liaise with construction / operations team to establish execution / method statements andreflect the same in estimation.27. Keep liaison with Directors / Project Manager for the on-site actual execution of awardedprojects and lessons learned to be able to prepare future competitive tenders.28. Manage and monitor the performance of direct report and provide guidance or early flagsas and when required.29. Responsible to help engineering teams deliver projects as per schedule and ensure projectis delivered on time and within the budget through by liaising with the Projects Manager.30. Provide planning and cost controlling support for all projects which includes variationreporting, monitoring of milestone progress to the preparation of customer billing processes,subcontractors progress payments, etc.31. Negotiate with vendors and contractors to secure the best prices during the execution ofthe contract.32. Observe existing processes of direct reporting employees, analyses staff performance, andaddress deficiencies accordingly.33. Interpret / analyses data, compile / write reports, and deliver presentations when required34. Submit daily / monthly reports, prepare project plans, budget, etc.

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