| Job Location | Al Kuwait, Kuwait |
| Education | Not Mentioned |
| Salary | Not Mentioned |
| Industry | Retail & Wholesale |
| Functional Area | Not Mentioned |
Job Summary/Purpose:Organize and manage the administrative duties and office procedures at the CSOs office in order to ensure smooth running of the daily operations with effective and efficient support services.Responsibilities:1.Receive, stamp and register incoming mail and route it according to subject to team members; collect and send outgoing mail.2.Update daily calendar of CSO, schedule appointments, meetings and set reminders on tasks.3.File documents both electronically and physically and retrieve them when needed.4.Receive and filter all incoming calls and make outgoing calls.5.Receive and filter guests.6.Prepare and type business correspondence.7.Procure and distribute office supplies.8.Organize and attend meetings and prepare minutes of meetings and follow up on implementation of decisions on behalf of the CSO.9.Prepare and update the list of contacts for the CSO and the Department.10.Post news on SAP JAM for all departments and business units and update the CSO on daily basis.11.Check financial statements, invoices, and compile schedule for Annual Leave of department/business unit staff for CSO and approval.12.Check and prepare the daily mail for the CSO review and secure signature and add Arabic notes when necessary for final approval by the Vice Chairman/ Chairman.13.Coordinate and participate in BIB events, special events and projects.14.Perform data entry on systems and Microsoft office tools.15.Make travel arrangements for the CSO and the staff department for business trips.16.Answer employee queries and follow up on pending requests with other departments.17.Compile the HRD monthly report including HR Metrics, such as turn-over rate, ageing of population, nationality distribution, etc... and report on HR activities.18.Oversee the employee off boarding process and ensure smooth off boarding of employees.19.Follow up with relevant stakeholders on closing the clearance requests of end of service staff and process off boarding requests.20.Compile/prepare and submit data to incorporate into the HR Strategic Plan based on CSO request.21.Gather and compile KPI data of shared services departments for Performance review meetings.22.Prepare agenda and required data for the monthly Executive Committee meetings; Follow up on the MOMs and implementation of relevant decisions.23.Coordinate with the Advertising and Communication department regarding posting Al Sayer News in SAP JAM banner.24.Create all kinds of requests such as PRs, SRN, maintenance requests and service desks (Service desk to be approved on the behalf of CSO), delete end of service requests on receiving the end of service cancelation requests.25.Maintain all the contracts in the Sharepoint such as manpower agreements, E Learning contracts, etc. and retrieve them as and when needed.
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