Purchase Manager

Job Description

Develops and implements contracts and procurement strategy, budget, plan and objectivesDirects and guides the development and implementation of department policies, procedures, standards and practices for contracts and procurementsReviews contracts, bids, proposals, and vendor and manufacturer agreementsExamines existing contracts and recommend changes whenever required.Directs in preparing contracts, develop, negotiate and award contracts through the Request for Proposal processEnsures that before every procurement order (internal / external) is sent, the minimum number of quotations as per department policy is attained and then best decision with regards to the supplier is taken based on factors such as, but not limited to, pricing, quality, product availability / offers (e.g. inclusion of maintenance, warranty, discounts, etc.),performance capability (i.e. financial status, sufficient facilities),customer service and after sale services, past performance (based on previous contracts, if any) and reputation in the local and international market; and, their location.Ensures that all purchase orders are placed in accordance with the purchase requirements and product lines specifications; and the procured products are as per the required specifications.Expedites and develops opportunities for and implements supplier contracts/ agreementsCoordinates with the legal department to ensure contract terms are favorable to the company.Directs and coordinates activities of procurement, scheduling, warehousing and storageProvides leadership and guidance for staff to ensure the timely completion of all assigned tasks.Evaluates suppliers? knowledge, expertise and capability to meet short- and long-term needsIdentifies profitable suppliers and initiate business and partnerships.Manages supplier relations to maintain long term relationships for the smooth flow of purchase operations within the budgeted costs and deadlinesMaintains the supplier?s database, ensures the availability of all suppliers required official documents and requests for updated documents as required.Visits Supplier facilities and distribution centers, if requiredIdentifies and develops productivity and cost improvement initiatives.Identifies, evaluates, negotiates, and purchases product lines from a variety of vendors and manufacturersUnderstands the new innovative and cost-effective products in the market that can be implemented in the company and are compliant to the quality and customer service standards.Organizes, maintains and tracks all documents and transactions with regards to purchase contracts and orders, electronically or manually, in a timely manner.Maintains and reviews records of purchased items.Performs quality checks on the procured products to identify any defects. Discuss with the vendors regarding any defects identified in products to ensure purchase of best quality products at all times.Controls spend and builds a culture of long-term saving on procurement costs.Tracks and reports key functional metrics to reduce expenses and improve effectiveness.Coordinates with finance department for the release of payments against the purchased product linesReviews petty cash for assigned departments of the company as instructed by the management.Efficient re-selling and scrapping of non-used products.Ensures that the department is in adherence to audit criteria and is audit ready at all timesFollows all the policies and the procedures as set by the companyPerforms any other duty assigned by the Manager according to the business requirementsRecommends purchases for the company as per prioritized requirements and competitive quotes.Oversees the process of stock keeping and maintenanceCoordinates across departments to broaden the spectrum of efforts

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