Procurement Manager

Job Description

Job Summary: Assist the Senior Manager to purchase goods or services for the organization. Ensure JTC obtains quality products for competitive prices in a timely fashion. Play an integral role in ensuring JTC sticks to budgets and operates profitably. Manage and coordinate all aspects of vendor/ supplier relationships and operations, including developing procurement strategies based on business and functional units inputs, developing policies and procedures, creating procurement budgets, developing tendering processes, negotiating contracts, selection of vendor/suppliers, and monitoring SLAs. The role is also responsible for establishing transparency in process and cost effectiveness in procurement.Job Responsibilities:

• Lead and manage a 8-member team. Administer their daily tasks and outputs effectively.
• Facilitates requests from departments for items of needs, procure the requests effectively, efficiently and in the least possible cost.
• Establish an effective and compliant process for procurement. Revisit existing processes at regular intervals to ensure that they are in line with JTC?s interests.
• Liaise with the division heads and stores to check the current state of inventory of various products and ensuring the demand and availability match.
• Be the signatory authority for Purchase Order generation.
• Nurtures relationships with suppliers to negotiate the best prices for the company. Maintain vendor library and reviewing library continuously to declare preferred vendors. Monitor any vendor disputes and assist in finding a pragmatic solution to the same for long term association and partnerships.
• Monitors business trends and product availability to pay the best price for company goods and services without sacrificing quality or delivery times. Negotiates with vendors for price offers, delivery time, Quality bench marks & credit terms.
• Conduct cost analysis studies. Provide solutions for effective procuring, storing, and distributing goods or services and maintaining stock levels.
• Develops and implements strategies for optimizing total costs of company purchases.
• Invite tenders when required, check for validity of tenders and ability of contractor to fulfill obligation.
• To establish price objectives for contract transactions.
• Coordinate with division heads for forecasting annual needs for a cost perspective and availability planning.
• Ensure documentation and record keeping. Instilling controls and processes for the same.
• Follow company policy and guidelines and comply with all audit requirements while creating user and suppliers? profile, creating cost centers, entering purchase requisitions, and generating invoices.
• Responsible for staff development activities comprising of supporting recruitment, team development and complaint resolution, set KPI?s for direct reports, conduct performance appraisal and drive motivation levels of direct reports.
• Research for new products and services to meet the companys goals. Recommend the use of alternative parts, materials, or services to reduce overall cost.
• Perform any other ad-hoc task assigned by Superior or Management.

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