Determine all product requirements and prepare required paperwork, Check the inventory status and identify correct product requirement.
Process purchase order as per customer order by proper documentation, communication and approval.
Verify contract, costing, supplier quote and price list, obtain the management approval if there is any variation.
Prepare the purchase order and get it approve from BU, FM and MD.
Place the order with supplier, verify the order acknowledgement / Pro-forma from suppliers in coordination with BU and follow purchase order and informing concern department if there is any discrepancy in receiving the item.
Arrange shipment and pickup from supplier with required shipment documents.
Chasing the airline/ forwarder to collect the timely delivery of order.
Coordinate with clearing agent to arrange customer clearance; arrange the ministry approval required for customs clearance (EPA/MOH/MEW etc.); ensure the timely clearance of shipment.
Coordinate with BU and update the shipment status.
Prepare and send preliminary inspection report to stores before arriving the items in our stores.
Coordinate with stores for GRN/ delivery of goods and arrange timely dispatch and pick up of goods.
Ensure timely delivery of goods to customers through proper documentation and coordination.
Process insurance for goods and shipment.
Maintain warm relationship and communication with suppliers.
