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Office Manager (German)

1.00 to 10.00 Years   Al Kuwait, Kuwait   01 Sep, 2023
THE BRIDGE CO.
1 Jobs Openings
Job LocationAl Kuwait, Kuwait
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryBusiness Support Services
Functional AreaNot Mentioned

Job Description

The office manager is responsible to overseeing general office operation and ensure the smooth running of the office on a day-to-day basis.˙˙

  • Responsible for managing the activities of the CEO?s Office and oversee the provision of administrative support to include handling information of a highly important and confidential nature.
  • Coordinate and liaise with internal and external resources and clients.
  • Work with team members to obtain information and cascade requests as required to meet deadlines.
  • Responsible for researching, compiling and maintaining special reports, presentations, contact details, organization charts, etc.
  • Prepare and manage the issuance of various documents (letters, memos, correspondence, agendas, notes and minutes of meetings) as requested by management.
  • Monitor and coordinate KPIs with all departments and prepare report as per best practice ensuring employees are working towards achievement of these objectives.
  • Oversee office interactions, responding to requests and questions.
  • Plan and arrange schedules and budgets.
  • Create presentations and other management-level reports.
  • Proactively manage appointment scheduling, coordinate meetings˙and managing calendars and schedules, including Board of Directors meetings, record and distribute minutes of meetings.
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain and manage vendors, and coordinate food delivery as needed.
  • Manage all aspects of the office?s space/infrastructure planning (moves, adds, and changes to workstations) and provide answers, resources, and solutions as requested
  • Provide direct administrative supports as needed, including scheduling appointments, meetings, and events, booking travel, maintaining filing system, mailing and shipping packages.
  • Arrange programs, events, or conferences by arranging for facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
  • Transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
  • Coordinate reception of high-level guests and visiting delegations.
  • Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
  • Assemble and analyze information, prepare reports, and agendas.
  • Maintain files, keep records, compile reports and process documents in a timely manner.
  • Implement established policies and procedures, develop administrative procedures and offer suggestions for process improvements.
  • Exhibit behavior consistent with company code of conduct and QHSE Management System in line with:
  • ISO 9001
  • ISO 14001
  • ISO 45001
  • Perform other duties related to the job as assigned by the Direct Management.

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