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Office Manager

1.00 to 10.00 Years   Al Kuwait, Kuwait   09 Sep, 2024
THE BRIDGE CO.
1 Jobs Openings
Job LocationAl Kuwait, Kuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryAccounting
Functional AreaNot Mentioned

Job Description

Job Purpose:The office manager is responsible for overseeing general office operations and ensure the smooth running of the office on a day-to-day basis. Key Responsibilities include but are not limited to:

  • Responsible for managing the activities of the CEO?s Office and overseeing the provision of administrative support to include handling information of a highly important and confidential nature.
  • Oversee and coordinate specific projects or initiatives assigned, ensuring they are executed successfully.
  • Act as Communication Liaison between the CEO and all Company branch offices, ensuring clear and effective communication.
  • Contribute to the development and implementation of regional strategies in alignment with the CEOs vision and organizational goals.
  • Attend meetings with CEO, events, or interactions, Prepare and manage the issuance of various documents (letters, memos, correspondences, agendas, notes, and minutes of meetings).
  • Address issues and challenges and collaborate with the CEO in finding effective solutions.
  • Oversee office interactions, responding to requests and questions.
  • Create presentations and other management-level reports.
  • Proactively manage appointment scheduling, coordinate meetings and manage calendars and schedules, including Board of Directors meetings, record and distribute minutes of meetings.
  • Oversee and maintain office equipment for uninterrupted function, identify and fulfill office supply needs, maintain, and manage vendors, and other administrative office duties.
  • Provide direct administrative support, including scheduling appointments, arranging meetings, and events, booking travel, mailing, and shipping packages.
  • Arrange programs, events, or conferences by booking facilities, issuing information or invitations, coordinating speakers, and controlling event budget.
  • Manage the maintenance and creation of an effective filing system.
  • Arrange complex and detailed travel plans and itineraries; compile documents for travel-related meetings.
  • Assemble and analyze information, prepare reports, and agendas.
  • Implement established policies and procedures, develop administrative procedures and offer suggestions for process improvements.
  • Exhibit behavior consistent with company code of conduct.
  • Ensure implementation of office policies and procedures and adhere to relevant regulations and QHSE Management System in line with ISO standards.
  • Perform other duties related to the job as assigned by the Direct Management.
  • Germany language is Must.

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