Maintain executive?s agenda and assist in planning appointments, board meetings, conferences etc.
Receive and screen phone calls and redirect them when appropriate
Handle confidential documents
Maintain electronic and paper records ensuring information is organized and easily accessible
Conduct research and prepare presentations or reports as assigned Requirements
Proven experience as executive secretary or similar administrative role
Proficient in MS Office
In depth knowledge of office management
Excellent organisational and time-management skills
Perform all secretarial and administrative duties; and maintain the highest standards of business ethics on all matters/dealings.
Liaison diligently with all Corporate/Business Unit Heads, major clients, suppliers etc., on various daily issues/tasks, and handle them in an appropriate/amicable manner.
Prepare and manage correspondence, receive mails and ensure smooth and effective communication to and from Senior Management.
Handle the responsibility for daily communication including maintenance of calendar and appointments.
Organise and coordinate meetings, conferences, travel arrangements.
Maintain annual records, reports, recommendations and other internal communication documents.
