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Executive Secretary
1.00 to 10.00 Years
Al Kuwait, Kuwait
25 Jan, 2025
Confidential Company
500 Jobs Openings
Job Location
Al Kuwait, Kuwait
Education
Not Mentioned
Salary
Not Mentioned
Industry
Other Healthcare Services
Functional Area
Not Mentioned
Job Description
Prepare correspondence with clients/suppliers and principles.
Receive fax, emails and distribution to concerned staff of department.
Provide secretarial, clerical and administrative support to other team member of department.
Attend customer telephone calls, prepare and distribute meeting notes.
Prepare and submit DSRS, attendance report, contract reviews for obtaining budget approvals for taking orders in hand.
Arrange meeting, hotel and travel reservations for department personnel.
Handle petty cash and reconcile local petty cash purchases on weekly basis with accounts department.
Coordinate with various departments for smooth functioning of the department.
Coordinate with sales department and Provide support on tender related activities.
Obtain competitive quotes from principals and alternate suppliers.
Check the bank guarantee to be used for enquiry and prepare costing sheet with relevant input.
Prepare quotation for enquiry with necessary supporting documents and procure approval from department Manager.
Prepare sales order and contract terms, arrange Bank guarantee, process sales order and coordinate order placement with procurement department.
Compile and analyze sales figures of all department.
Ensure an efficient tracking systems of all event paper work.
Keyskills :
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