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Executive Secretary

1.00 to 10.00 Years   Al Kuwait, Kuwait   21 Aug, 2024
Confidential Company
1 Jobs Openings
Job LocationAl Kuwait, Kuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryOil & Gas
Functional AreaNot Mentioned

Job Description

We are seeking a highly organized and detail-oriented Executive Secretary to support our senior management team. The ideal candidate will be responsible for managing day-to-day administrative tasks, ensuring the smooth operation of the executive office, and handling confidential information with the utmost discretion.Key Responsibilities:

  • Administrative Support: Provide high-level administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Communication: Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Draft and prepare official documents and presentations as needed.
  • Meeting Coordination: Organize and prepare for meetings, including setting agendas, taking minutes, and distributing meeting materials to participants.
  • Document Management: Maintain and organize both hard and soft copies of important documents, ensuring they are easily accessible and up-to-date.
  • Project Assistance: Assist in the coordination and execution of special projects and initiatives as directed by senior management.
  • Confidentiality: Handle sensitive information with the highest level of discretion and maintain confidentiality at all times.
  • Event Planning: Assist in organizing company events, conferences, and seminars, including managing logistics and coordinating with vendors.
  • Travel Arrangements: Arrange detailed travel plans and itineraries for executives, including booking flights, hotels, and transportation.
  • Reporting: Prepare reports, summaries, and documents for internal and external use, ensuring accuracy and timeliness.
  • Liaison: Act as a point of contact between executives and internal/external stakeholders, ensuring effective communication and follow-up.

Keyskills :

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