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Executive Secretary

5.00 to 6.00 Years   Al Kuwait, Kuwait   05 Sep, 2021
Confidential Company
1 Jobs Openings
Job LocationAl Kuwait, Kuwait
EducationCertification / diploma
SalaryNot Mentioned
IndustryConstruction & Building; Oil & Gas
Functional AreaNot Mentioned

Job Description

Main Purpose of Job: To organize and maintain member of executive management schedule and perform a variety of administrative and clerical tasks.?Job Responsibilities:

  • To welcome guests and direct them to the appropriate person.
  • To maintain Direct Manager agenda by scheduling appointments, board meetings, conferences etc?
  • To book and attend meetings to prepare/distribute meeting minutes.
  • To receive and screen phone calls and redirect them when appropriate.
  • To handle and prioritize all outgoing and incoming correspondence such as e-mail, letters, packages etc?
  • Make travel arrangements for the Direct Manager.
  • To prepare payment invoices, reports, memos, letters and other documents using MS office.
  • To sort, classify, file and retrieve information, according to content, purpose, user criteria, or numerical order.
  • To scan documents and print files, when needed.
  • To Prepare and edit minutes of meetings related to its department, and that by using the QMS approved form of ?Minutes of Meeting?
  • To follow-up on the execution of the instructions included in the minutes of meetings according to the time schedule
  • To maintain confidentiality of all documents and information.
  • To perform any other work related tasks as assigned by Direct Manager.?

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