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Executive Assistant to CEO

3.00 to 5.00 Years   Al Kuwait, Kuwait   11 Nov, 2021
Confidential Company
1 Jobs Openings
Job LocationAl Kuwait, Kuwait
EducationNot Mentioned
SalaryNot Mentioned
IndustryOther Business Support Services
Functional AreaNot Mentioned

Job Description

Completes a broad variety of administrative tasks for the CEO including:

  • managing an extremely active calendar of appointments;
  • completing expense reports;
  • composing and preparing correspondence that is sometimes confidential;
  • arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-relatedmeetings.
  • Plans, coordinates and ensures the CEOs schedule is followed and respected.
  • Provides gatekeeper and gateway role, creating win-win situations for direct access to the CEOs timeand office.
  • Communicates directly, and on behalf of the CEO, with Board members on CEOs programmatic initiatives.
  • Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature.
  • Determines appropriate course of action, referral, or response.
  • Provides a bridge for smooth communication between the CEOs office and internal departments; demonstrating leadership to maintain credibility, trust and support with seniormanagement staff.
  • Works closely and effectively with the CEO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately.
  • Acts as a barometer, having a sense for the issues taking place in the environment and keeping the CEO updated.
  • Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the CEO, some of which may have organizationalimpact.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEOs ability to effectively lead the company.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Board Support and Liaison
  • Assists board members with travel arrangements, lodging, and meal planning as needed
  • Maintains discretion and confidentiality in relationships with all board members
  • Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings inelectronic/paper format.
  • Senior Management Liaison
  • Participates as an adjunct member of the Executive Team including assisting in scheduling meetings and attending all meetings
  • Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
  • Facilitates cross-divisional coordination of travel and outreach plans
  • Edits and completes first drafts for written communications to external stake holders

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