Coordinate the current tenants? requirements, requests, queries, issues, and complaints and liaise with internal operations / departments to ensure their requirements are fulfilled.
Providing administrative and clerical support to Business Development & Client Relations department, through preparation of tenancy contracts and offers, monitor contract payments, and insurance policies requirements, and follow up on current lease expiry, and renewals
?Preparing and maintain departmental reports such as but not limited to - occupancy, budget planning & rental forecast, and other leasing & control reports
Coordinate the current tenants? requirements, requests, queries, issues and complaints ?and liaise with internal operations / departments / legal advisors to ensure their requirements are fulfilled.
Prepares and distributes periodic and ad hoc reports in a timely, accurate manner including occupancy, budget planning & rental forecast, and any other leasing & control reports as requested by the management
Manage the official documentation for the handover and takeover of leased area between clients and other departments.
Coordinate the handover and takeover of the leased area with other departments.
Prepare tenancy contracts and offers as per the management instructions and in liaison with legal advisors to ensure legal compliance of contracts.
Monitor lease expiry of the tenants; prepare the necessary notifications as per contract terms and management instructions.
Obtain insurance documents (post contract requirements) from investors and ensure the appropriate coverage is secured in consultation with the insurance consultant if required
Creates and maintains client lease files ensuring they contain current, accurate information from the time the offers and investment agreements are sent until successful signing.
Liaise with Finance Department for areas relating to contract payments and financial matters, update contracts financial terms, and prepare the reporting on the same.
Maintain, consolidate and monitor KPI?s of the department and provide periodic reports to the Head of the department.
Drafting, sending and following up official department?s correspondence, letters, and memos and internal / external department?s communications.
Developing and maintaining department?s and clients? databases, filing and updating of all clients? related information and documentation, including contracts master sheets, rent invoices, contracts and drawings, general correspondence in exchange.
Assisting in process & work flow streamlining, and ensuring effective implementation
