Responsible for preparing all documents and managing time-sensitive deadlines.
Coordinate and compile all aspects of the tender in accordance with processes, client bid requirements, and tender deadlines.
Provide weekly feedback on tender submissions and the status of the respective projects to the Technical Manager.
Prepare technical / cost proposals for tenders for presentation to clients (i.e., Private Companies, Governmental, and U. S. Army)
Handling office tasks, such as filing, generating reports and presentations, setting up meetings, and reordering supplies.
Preparing material requests by using SAP system.
To create, manage and cancel Purchase Orders for all the Divisions in SAP system.
Providing real-time scheduling support by booking appointments and preventing conflicts.
Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
Screening phone calls and routing callers to the appropriate party.
Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
Greet and assist visitors.
Maintain polite and professional communication via phone, e-mail, and mail.
Anticipate the needs of others in order to ensure their seamless and positive experience.
Provides administrative support to ensure efficient operation of office.
Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
Supports the team by performing tasks related to organization and strong communication.
Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities.
Ensures equipment operation by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment and techniques.
Provides information by answering questions and requests.
Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, and placing and expediting orders for supplies.
Contributes to team effort by accomplishing related results as needed.
