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FM Administrator

2.00 to 2.00 Years   Al Ain, United Arab Emirates   03 Mar, 2022
Khidmah LLC
1 Jobs Openings
Job LocationAl Ain, United Arab Emirates
EducationBachelors degree / higher diploma
Salary$1,000 - $1,500
IndustryFacilities & Property Management
Functional AreaNot Mentioned

Job Description

Location: Alain, UAESalary Range: AED 4,500 - 5,000Working Days: 6 days a weekRoles , Responsibilities, Duties:

  1. Provide general administration and personal assistance required by Services Department.
  2. Provide a full admin support to the team and department.
  3. Archive documents or files on behalf of the Team.
  4. Prepare the daily or weekly expenses report and ensure that accurate and timely expense reports are approved by Supervisors before lodging with Finance Department.
  5. Prepare and coordinate data and approvals starting from RFQ, Quotations, and Purchase requisitions for the online purchasing.
  6. Maintain a proper and user friendly filing and document control system for recording and tracking of all documents
  7. To develop and draft various reports (Weekly reports, Monthly Reports, Pest Control, HSE) as required by the Facilities Manager and client.
  8. To chase suppliers for materials delivery and insure it reaches the sites.
  9. To chase submitting of invoices through the supplier and DC and the supplier payment process through finance department.
  10. To seek approvals from the client for any additional works required in the sites as per the Facilities Manager requests.
  11. Provide general administration assistance for HR related issues for both Technical and Professional staff.
  12. Provide the required documents for the monthly PMS and maintain regularly in FSI.
  13. Attend meetings and keep records of proceedings on behalf of the team.
  14. Assist the manager in making the reports or any clerical job particularly during the busy periods.
  15. Perform other related tasks deem required by the Services to support the Managers and team in the execution of their duties.
  16. Perform any other duties required to support the management team, activities.

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