Perform financial transactions and process invoices in a timely manner.
Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met
Ensure Revenue/Provision in place and Assignee clause is without error
Substantiates financial transactions by auditing documents.
Perform record keeping of all financial operations.
Manage Intra & Internal Sales including Government Sales.
Authorization of all in house AFM sales & credit customers.
Daily invoice summary for credit invoices & sales return cases, monitor all outstanding debts & report.
Support & Guiding of Matrix managers, Sales team and Sales Admin.
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Cash (Revenue & Petty Cash Fund) Management
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Collect & Verify all cash / credit card / cheque payment against invoices?and post all collections in system (SAP)
Monitoring Petty clash float for ensuring adequate balance and reviewing pending re-imbursements/claims for submission.
Maintain and balance daily collection & petty cash fund twice daily
Monitoring the insurance limits of cash/collection in vault, ensuring the insurance coverage from AOIC if the cash/collection in vault exceeds the limit
Ensure that collected revenue must be deposited in SCDM on same day
Daily collection reports should be uploaded in the shared drive provided by the FSSC/AFSS
All collection / PCF verification and hand over are properly signed / filed for future references
Monitoring and communicate cheque clearance, bouncing cheques, and refund cheques
Ensure accurate data entry in SAP - billing cancellation & advance payments should be kept at minimum level - Cash Invoices not yet collected report should be always cleared & monitored
Ensure sublet and bought-out charges are posted to Job cards for charging the customer
Strict adherence of AFM company policy regarding customer refunds, maintain log for tracking purposes.
Perform Surprise Cash Count as per SOP.
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Financial Reporting, Cost & Internal Controls
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Finance related processes are conducted in compliance with AFM policies & procedures (SOPs).
Supporting in monitoring Opex & Capex.
Monitor & maintain AFM administration document process is adhered at all times.
Monitor clearance of Open POs follow up with COT & Showroom Admin Team every month
To carry out Ad Hoc tasks/reports as required by the FBP/ FM / Branch Management
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Accounts Receivables Management (AR Management)
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Reviewing and ensuring of timely submission of Second sets.
Daily / Weekly / Monthly monitoring of branch AR report (all credit facilities provided) and follow-up with concerned channels to ensure timely collection of all outstanding / overdue invoices
Maintain list for all credit facilities provided to branch credit customers including credit limit / credit period / main contact details / credit facility documents if possible
