Executive Assistant - Strategic Office

Job Description

Black and Grey HR is hiring for a top tier developer in Abu Dhabi. Our Client is looking for a proactive and detail-oriented Executive Assistantÿÿwith a talent for managing complex tasks and projects in a fast-paced environment. Responsible to provide crucial support to their Strategic Office. If you possess exceptional organizational skills, a commitment to confidentiality, and the ability to drive impactful outcomes, we invite you to apply.<br /><br />Key Responsibilities:<br /><br />- Strategic Coordination: Actively follow up on key tasks and deliverables to ensure timelines are met. Coordinate periodic and ad-hoc reports, streamline input collection, and facilitate efficient approval processes.<br />- Presentation Excellence: Prepare, modify, and verify the content of power-point presentations and other formats to deliver compelling visuals and materials.<br />- Approval Management: Manage the approval process, acquiring the necessary supporting information to expedite approvals.<br />- Project Support: Assist with special projects, including the design and production of complex documents, reports, and presentations.<br />- Office Systems: Develop and maintain office systems, including data management and efficient filing, offering valuable support to senior team members.<br />- Communication Hub: Collect and prepare information for meetings, compose correspondence, manage contact lists, and make travel arrangements.<br />- Confidentiality: Maintain confidential document files with a clear understanding of information access privileges within the organization.<br />- Calendar Mastery: Manage the calendar with precision, accommodating changes as necessary.<br />- Administrative Oversight: Oversee the provision of administrative and secretarial support to ensure seamless operations.<br />- Gatekeeping: Screen incoming calls and correspondence, responding independently when appropriate.<br />- Document Preparation: Prepare various documents, including letters, memos, correspondence, agendas, and meeting minutes.<br />- Event Coordination: Organize events and conferences, from facilities arrangement to invitations distribution, with meticulous budget control.<br />- Board of Directors Support: Coordinate Board of Directors meetings and compile and distribute meeting minutes.<br />- Filing System Excellence: Implement and maintain an effective filing system for streamlined access to essential documents.<br />- Travel Management: Coordinate and manage travel arrangements and prepare travel-related documents as required.<br />- VIP Guest Services: Manage and coordinate the reception of high-level guests with a focus on creating exceptional experiences.<br />- Mail Organization: Receive, manage, and organize mail for the office, ensuring efficient handling.<br /><br /><br />Requirements- Bachelors degree in Business Administration or a related field.<br />- Over 5 years of experience working in executive assistance activities, with a preference for candidates with UAE experience.<br />- Previous experience in real estate-related companies is a plus.<br />- Strong proficiency in the English language is essential.<br /><br />Preferred Skills and Competencies:<br /><br />- Strong initiative and problem-solving skills.<br />- Exceptional organizational skills and acute attention to detail.<br />- Tact, diplomacy, and the ability to maintain strict confidentiality.<br />- Prioritization abilities with a consistent track record of meeting deadlines.<br />- Proficiency in MS Office applications.<br /><br /><br />Benefits- Attractive salary + benefits<br />

Keyskills :