Supervisor, Recreation Services

Job Description

Job PurposeSupervise and provide efficient and cost effective recreation services in line with company?s policies for the welfare and well-being of ADNOC and Group Companies? employees and their families. Contribute to develop, plan, organize and coordinate recreation programs; Supervise specific projects and tasks in support of company?s recreation services and respond to related mattersJob Specific Accountabilities (Part 1)Sports, Recreation & Employee Welfare Services? Supervise and organize the Recreation Services for ADNOC and Group Companies? employees and their families in line with Company policies, guidelines and approved budget.? Contribute in planning, coordination and timely conduct of various tournaments and competitions for ADNOC (inter-directorate) & Group Companies? (inter-company) annual tournament including sports, arts, cultural, literary, etc.? Liaise with various entities to represent ADNOC & Group Companies in various external sports, arts, cultural, literary and other tournaments and competitions across the UAE in line with ADNOC policies.? Participate in negotiating with external Health Clubs, Hotels and sports activity providers for membership agreements and preferential corporate rates for in order to benefit ADNOC employees and their families.? Participate in the annual planning, budgeting and coordination of social and sports trips for ADNOC staff and their families.? Supervise the operations and maintenance of equipment and assets related to Recreation, Sports, Catering and Boat activities to ensure their timely upkeep.? Attend and participate in meetings, and incorporate new developments as appropriate into programs in line with new trends and developments in the recreation field.? Prepare yearly reports on vendors list and explore new venues that will provide a wider range of option.? Guide and mentor team members to meet requirements.? Arrange and update all vendor list on weekly basis.? Maintain bi-annual End-User surveys regarding Recreation Services, which will help the team gain knowledge of the services required in the future.? Review the requirements, plan and assign a focal point within the AOT and make arrangements to initiate the required coordination tasks/activities with all concerned parties (ADNOC Group companies, service supplier, Group Communications, Group IT Functions and GS&A departments.Job Specific Accountabilities (Part 2)Job Specific Accountabilities (Part 3)Generic AccountabilitiesSupervision? Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.? Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective section objectives.Budgets? Provide input for preparation of the Department/ Section budgets and assist in the implementation of the approved Budget and work plans to deliver Section objectives.? Investigate and highlight any significant variances to support effective performance and cost control.Policies, Systems, Processes & Procedures? Implement approved Department / Section policies, processes, systems, standards and procedures in order to support execution of the Department / Section?s work programs in line with Company and International standards.? Comply with all applicable legislation and legal regulations.Performance Management? Contribute to the achievement of the approved Performance Objectives for the Department / Section in line with the Company Performance framework.Innovation and Continuous Improvement? Design and implement new tools and techniques to improve the quality and efficiency of operational processes.? Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function.Health, Safety, Environment (HSE) and Sustainability? Comply with relevant HSE policies, procedures & controls and applicable legislation and sustainability guidelines in line with international standards, best practices and ADNOC Code of PracticesReports? Provide inputs to prepare MIS and progress reports for Company ManagementGeneric Accountabilities (continue)Internal Communications & Working Relationships? Day to day communication with concerned Section Head / Manager and other Section employees on work related matters.? Regular contacts with Contracts, Procurement, Finance, and other functions to address functional needs.? Frequent communication with ADNOC employees to address their needs related to the Section.External Communications & Working Relationships? Regular contacts with ADNOC Group employees on work related matters.? Frequent communication with third party service providers, supplies and contractors for catering works.? Occasional communication with relevant governmental organizations as required.Minimum QualificationBachelor?s Degree in Recreation & Hotel Management or Administration or equivalent.Minimum Experience, Knowledge & Skills? 6 years? experience in Recreation / Hotel Management in a large organization.? Good communication, consensus building, negotiation, influential, interpersonal skills and relationship building skills.? Knowledge of methods, techniques, principles and procedures used in the planning, development and administration of recreation programs.? Knowledge of recreational and social needs of various age groups.? Knowledge of various sports equipment used in recreation programs.? Aware of new trends and developments in the recreation fields.? Aware about Occupational Safety and Health Abu Dhabi (OSHAD) rules and regulation.Professional CertificationsAs applicableWork Condition, Physical effort & Work EnvironmentPhysical Effort? Minimal. Work involves standing and walking in Company premises and during recreation activities, and involves outside visits.? Travelling to sites as per the work requirement.Work EnvironmentNormally Air Conditioned Environment. Exposed to the prevailing weather conditions while supervising Company premises and outside visits.Additional DetailsJob Family / Sub Family: Administration & General Services / Facility ManagementJob DimensionRevenues/ Budget: As per approved financial budgetDirect Reports: As per organization chartIndirect Reports: As per organization chart

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