Specialist Marketing Budget Control

Job Description

Company DescriptionFirst Abu Dhabi Bank is an inclusive environment where each person values the experiences, perspectives, ideas and beliefs of others. We?re in a unique position to learn from all our colleagues, combining international experience with deep cultural knowledge and local expertise. At FAB, you?ll have the support of your team and a strong relationship with your line manager, who will trust you with responsibility and recognize your good performance. As we embrace different ways of seeing the world, listening to each other and respecting different viewpoints, we grow stronger ? together.This role will help the groups marketing department with the overall marketing budget management.This role will require to monitor and report on everyday expenses and work very closely with colleagues from within the marketing function and with business finance function to ensure budgets are being reporting accurately.ACCOUNTABILITIES:

• Prepare and forecast annual budget incorporating current year run rate and wish list from the units.
• Monthly accruals uploading files to be prepared and to be shared with finance after taking necessary approvals.
• Ensure accruals are taken based on open PO report, pending request not yet converted to PO and also ensure that budget based accruals are taken in order to maintain the run rate.
• Updating Budget tracker with all requisitions raised to date- this is done on a weekly basis and to be shared with the business units.
• Monthly variance analysis to be prepared with justifications for increase/decrease for GL?s Sponsorship, Donation, Advertising and Professional Fees. Report to be shared with business finance on first week of each month.
• Prepare BAU tracker which will contain a break-down of activities for all units within GMARCOM and CBG marketing. The report contains cost to date and commitments (open PO, Open requisitions, budget based accruals).
• Prepare Sponsorship & Donation comparison (month on month) for GMARCOM RC-100250 and share it with Mustafa Bakeer (VP, Anti-Bribery & Corruption, FCC - Sanctions)
• Supporting business finance to respond to external audit queries- variance analysis on a particular GL (drawing a year on year, or quarter to quarter comparison.)
• Perform the role of business partner, a bridge between the business unit and Group Finance.
• Support Business unit (GMARCOM & CBG) in raising all requisitions.
• Support businesses across FAB to raise requisition on behalf of other businesses.
• Closely coordinate with the DOA on approvals for requisitions pending approval- Report for requisition pending approval can be downloaded from fusion.
• Close coordination with SVM on PO issuance for requests which are already fully approved in the system.
• Review Open Po report and coordinate with the vendor to close of PO?s which are no longer required.
• Follow up with the invoice team for urgent payments and ensure all invoices are supported by a valid PO.
• Excel working knowledge and know how to use formulas such as (Vlook up, sumif, etc.)
• Manage petty cash bills for GMARCOM and keep documentation for monthly audit.
• Secure proper approvals for petty cash reimbursement and send original bills to TBO accounting team.
• Ensure completion and rectification of Internal Audit comments within target dates and in line with Group Financial Control and Governance Framework.
• Manage stakeholder relationship BCP/RCSA to be completed/tested for the unit (Finance side, not the business)
• Assist in preparation of special reports for eg. Total breakdown of spend on an event (including PR #, Cost, Description, vendor or preparing cost comparison on various agency fees paid b/w two or more financial year).
• Coordinating ADHOC projects between business and finance (eg. Budget transfer, re-basing of prior period actuals)
• Reviewing staff mapping on ADHOC basis to ensure that HR cost are booked to correct LOB (Line of Business).
• Vendor reconciliation should be performed where necessary.
• Perform the role of business partner, a bridge between the business unit and Group Finance
• Manage the day to day Finance function of the unit.
• Support and execute the planning, budgeting and forecasting process.
• Provide variance analysis of unit performance and other KPI aligned to the group reporting
• Ensure proper accruals are booked and maintained.
• Ensure all reconciliation is done properly and timely
• Ensure completion and rectification of Internal Audit comments within target dates and in line with Group Financial Control and Governance Framework.
• Manage stakeholder relationship BCP/RCSA to be completed/tested for the unit (Finance side, not the business)
• Assist in preparation of special reports for management.
• Responding to financial enquiries by the businesses.
• Handle the PR/invoices process for GMARCOM and assigned business units.
• Coordinating ADHOC projects between business and finance (eg. Budget transfer, re-basing of prior period actuals)
• Managing Integration related spend for business in close coordination with the unit.
• Reviewing staff mapping on ADHOC basis to ensure that HR cost are booked to correct LOB (Line of Business).

• Bachelors from a recognized university.

• 8 years relevant experience in the banking sector with at least 5 years in similar positions of progressively increasing responsibilities in the function

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