Specialist- Logistics Management (UAE Nationals Only)

Job Description

JOB PURPOSE:

• Manage Banks portfolio of Subscriptions and renewals in timely and cost effective manner
• Manage the administration of Banks outsourced fleet for cars and drivers and related fuel/salik/parking spend reconciliations
• Maintaining updated MIS on spends, master records for subscription and fleet and related payment logs
• Staff cafeteria management
• Manage weekly team meetings, arrange updated presentations and track actions
• Cross functional support to Logistics team on Hospitality

Job Context Subscriptions:

• Manage the Banks subscription renewals in line with the SOP (print and electronic subsciptions - i.e newspapers, magazines, etc)
• Ensure appropriate approvals obtained and timely renewal and payments made towards subsciptions
• Manage any distribution or delivery issues with vendor
• Ensure timely payments to vendor and track spend
• Responsible for Vendors inquiry about SOA (statement of account) and outstanding balances

Banks Car and driver services management

• Manage the Banks cars and related spend on fuel, salik, parking, etc
• Ensure timely renewal of vendor contracts for outsourced fleet and driver services
• Ensure driver access and replacements are managed in line with SOP
• Ensure appropriate approvals obtained and timely renewal and payments made towards outsourced services
• Manage any issues with vendor on car or drivers (leaves, replacements, car services and related replacement vehicles, etc)
• Ensure timely payments to vendor and track spend
• Responsible for Vendors inquiry about SOA (statement of account) and outstanding balance
• Day to day administration of related services and taxi arrangements for business requirements
• Ensure efficient administration of corporate cards for fuel, refill of salik/Mawaqif balances and monthly reconciliation of payments due on credit cards

Staff Cafeteria Management :

• Management of staff cafe contracts and ensuring timely renewals or replacements as required
• Quality checks ensuring compliance to contract terms, safety and hygiene standards

Cross Functional Support to Hospitality :

• Request PR for hotel booking for Intl., branches and follow up for PO
• Request PR for taxi booking for intl branches and follow up for PO
• Allocate POS / Cost GL Account for branches , Business Unit and International Branches
• Provide scanned copy of Hotel invoices together with approval for payment
• Follow up with Procurement & Accounts Team for payment
• Maintain a proper record for all payments
• Update Chart of Accounts
• Provide support for management reports and presentations as required
• Ensure to update relevant policy & procedures as per review cycle
• Updated MIS to be maintained for all activities managed
• Provide cross functional support to function as required
• Work towards consistent process improvements and efficiency enhancement
• Contribute towards team consolidated growth and success

Qualifications

• Graduate or post graduate
• Administration function experience and basic experience in hospitality management or function (2 years or more)

Keyskills :

About Company

FAB, the UAE’s largest bank and one of the world’s largest financial institutions offers a an extensive range of tailor-made solutions, and products and services, to provide a customised banking experience. Through its strategic offerings, it looks to meet the banking needs of customers across the world via its market-leading Corporate and Investment Banking and Personal Banking franchises.
Headquartered in Abu Dhabi, in Khalifa Business Park, the bank’s international network spans over 19 countries, across the world, providing the global relationships, expertise and financial strength to support local, regional and international businesses seeking to do business at home and abroad. In line with its commitment to put customers first, to Grow Stronger, FAB will continually invest in people and technology to create the most customer-friendly banking experience and will support the growth ambitions of its stakeholders across the global network in which the bank operates.