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Senior Document Controller

8.00 to 12.00 Years   Abu Dhabi, United Arab Emirates   18 Nov, 2023
Hill International (Middle East) Limited
1 Jobs Openings
Job LocationAbu Dhabi, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryConstruction & Building
Functional AreaNot Mentioned

Job Description

General Description of Role and Responsibilities:Responsible for the timely, accurate and efficient preparation and management of project documents, helping the project to stay on track. The selected individual is expected to:

  • Primary responsibilities include capturing/creating, managing & controlling, delivering & distributing,
preserving/retrieving and storing/archiving all phases of the clients program/project records and communication
  • Ensure that everyone involved in the project follows the Clients document control procedure
  • Follow up with the project team and the Client other department team to ensure that the project
communications and correspondences are handled on-time
  • Ensure all aspects of documentation are effectively controlled, captured via Aconex or other EDMS within the
client application landscape and communicated as required
  • Verify the documents quality (QA check), this includes its format, metadata, consistency, revision status, etc.
  • Responsible for processing of corporate and project related documents via Aconex/ EDMS
  • Ensure all projects/programme documents are processed and managed via EDMS/ Aconex, including
workflows in other digital systems
  • Responsible for processing Procurement and change management processes Contract Request, Work
  • Confirmation, Variation request, etc via Oracle system and monitor the payments status of the
  • Cosultant/Contractors/Suppliers
  • Coordinate with project stakeholder and create project communication matrix and update as needed
  • Distribution/circulation of documents as per the approved communication matrix via aconex/ other
communicaiton channels as defined
  • Maintain project directory and update as needed
  • Ensure all the documents are updated on the Central Repositiory
  • Ensure the payment tracker is updated on a regular basis and are available to the team use
  • Implement and maintain a coordinated and consistent filing system; ensure that all filing is up-to-date and in
accordance with QSE (Quality, Safety and Environment) procedures, if available
  • Establish a system for archiving project documents for future reference and audits, and decide on key search
string references to be specific (numbering system) to maintain data standardization
  • Maintain confidentiality around sensitive documentations and communications
  • Utilize document control software and tools for efficient data management and ensure all the stakeholders
have access to the project data for their use and audit purpose.
  • Clarify document control queries from the PMC, Consultants, and contractors.
  • Coordinate, support, and communicate with consultants and/or Project document controllers as and when
required.
  • Ensure all documentation complies with industry standards, regulations, and project requirements
  • Train team members and project personnel on document control procedures

Keyskills :

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