Secretary-For building maintenance and projects

1.00 to 3.00 Years Abu Dhabi, United Arab Emirates 11 Sep, 2024

Job Location	Abu Dhabi, United Arab Emirates
Education	Not Mentioned
Salary	Not Mentioned
Industry	Real Estate
Functional Area	Not Mentioned

Clerical Work

Answer telephone or transfer calls to appropriate individuals.
Arrange meetings.
Arrange travel ticket reservation for employees.
Prepare leave, loan and passport release forms and submit for approval.
Prepare the emails, circular and letters.
Ensure ingoing documents are kept in the electronic log file and their designated files
Make copies of correspondence and other printed material (outgoing documents) and making of transmittal form in sending files through courier.
Ensuring that all P.R.O works are written in P.R.O work logbook
Check and prepare quotations, comparison sheet, invoices, LPO and petty cash report.
Prepare the documents for approval.
Ensure all supporting documents including mode of payment is submitted to the Finance Department*

Maintenance Work

Record electronically all paid Air-Condition & Maintenance works
Record electronically all paid maintenance contract payment
Check and update all maintenance contracts expiry and inform the Manager
Keep the document on their designated file per flat
Follow-up with the maintenance team to ensure all tenants complaints are addressed and update the electronic log file daily.
Prepare the maintenance report for maintenance material cost, damage photographic and written report and completion photographic per flat.

Personal Related Works

Provides the non-food and food release or order request forms.
Make the weekly food and non-food orders based on request forms.
Keep the local purchase order and invoices for family consumptions in the family file.
Check and prepare the invoices for family consumptions to be attached on a monthly statement.
Check and buy personally the stuff required for Ramadan or other main occasions.

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