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Secretary and Administrator

0.00 to 1.00 Years   Abu Dhabi, United Arab Emirates   13 Sep, 2023
Al Sahab Trading
1 Jobs Openings
Job LocationAbu Dhabi, United Arab Emirates
EducationHigh school or equivalent
SalaryNot Mentioned
IndustryManufacturing; Trading & Commodity Trading
Functional AreaNot Mentioned

Job Description

Job Title: Secretary and AdministratorLocation: Al Ain, UAEPosition Type: Full-timeAbout Us:Al Sahab Trading is a plastic and irrigation accessories products trading company. We are seeking a highly organized and detail-oriented Secretary and Administrator to join our team. This individual will play a crucial role in ensuring smooth day-to-day operations by efficiently handling phone calls, date-entry of invoices, quotations, and email correspondence.Key Responsibilities:

  1. Phone Management:
  • Answer and direct incoming phone calls in a professional and friendly manner.
  • Take detailed messages and ensure they reach the appropriate person promptly.
  1. Invoice Processing:
  • Accurately enter and process invoices into the companys system.
  • Verify invoice information for accuracy, including pricing, quantities, and product details.
  1. Quotation and Proforma Invoice Preparation:
  • Generate quotations and proforma invoices for potential clients, ensuring accuracy and timeliness.
  • Collaborate with relevant departments to gather necessary information for quotations.
  1. Email Correspondence:
  • Respond to emails in a timely and professional manner.
  • Sort and prioritize incoming emails, forwarding them to the relevant departments as needed.
  1. General Administrative Support:
  • Assist with various administrative tasks such as filing, data entry, and office organization.
  • Coordinate meetings and appointments, ensuring everyones schedule aligns.
  1. Maintain Documentation:
  • Organize and maintain physical and electronic records for easy access and retrieval.
  1. Collaboration and Communication:
  • Work closely with team members and communicate effectively to ensure seamless operations.
  • Liaise with clients, vendors, and internal departments as necessary.

Keyskills :

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