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Sales Admin - VTSA / OCTG

3.00 to 5.00 Years   Abu Dhabi, United Arab Emirates   29 Jul, 2023
ManpowerGroup Middle East
1 Jobs Openings
Job LocationAbu Dhabi, United Arab Emirates
EducationNot Mentioned
SalaryNot Mentioned
IndustryRecruitment & Employee Placement Agency
Functional AreaNot Mentioned

Job Description

Location: Abu Dhabi ( twice a week travel to Dubai)Summary:

  • To oversee order management process from order placement to receiving up to invoicing to Customer. It will include order processing, Periodic follow-up on Manufacturing status, Invoicing of goods and services and follow-up till payment, Stock aging and Ownership Management.
  • To handle out of contract enquiries
  • To be accurate in translation of customer requirements to Mill and retaining records of any changes at later stage, and fully aware of VMI manual for Customer Onshore and Offshore.
  • To ensure compliance to the defined standards at VTSA, and Client group standards aligned with Contract requirements.
Key Responsibilities:
  • Perform all the responsibilities assigned in line with defined Business processes, Onshore and Offshore VMI Manual, and QHSE standards of the organization.
  • To ensure clear communication of requirements within organization and for external stakeholders (agent, customer, mill etc.) as defined in the business processes.
  • Provide Administrative support from receipt of customer requirements (e.g. Production commitment) till delivery to designated location.
  • To update quotation in SAP system, processing sales orders in systems sending Purchase orders to mills, follow up with mills on order status on weekly basis and updates to be uploaded in Inventory Management system and same has to be updated in sales order database.
  • To be in close coordination Client sales hubs as necessary to ensure orders expediated in line with agreed lead time.
  • To share periodic updates on Manufacturing schedules within the organization and with Customer through the local agent.
  • To liaise with agent / customer representatives as required (clarification on requirements etc.) to ensure timely and precise flow of information in line with Organization rules.
  • To retain records for orders documentation received from Mills and also communication records for reference as and when required.
  • ˙Timely issuance of accurate invoices to the Customer for goods and services.
  • Follow up with the agent for on time payments.
  • To be proficient in the use of technology, awareness and working knowledge on the use of solutions relevant to this Sales admin job role like Smartengo?, and SAP.
  • To carry out tasks relevant to this position as assigned by Line Manager.
  • To ensure that work is carried out in compliance with company Quality, Health Safety and Environmental policies and procedures.
Key Accountabilities:
  • To timely book Call off orders in SAP, issue Purchase orders to Interco trading entity/ producing Mills, and regular update of Manufacturing schedules.
  • Timely issuance of accurate invoices to the Customer for goods and services and payment followup
  • No communication of un-authorized financial and technical data outside the Organization.

Keyskills :

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