Project Manager

Job Description

JOB DESCRIPTION: PROJECT MANAGER3. JOB PURPOSE:Manage and lead assigned major or small projects for ADNOC and other Group Companies after ProjectsAward till completion and supervises the work of contractors and sub-contractors / suppliers ensuring thatthey fully meet contract requirements, quality, health, safety and environmental policy requirements, inaddition to maintaining schedule and approved budget limit.Manage the assigned projects and ensure project delivery in line with the highest HSE standards and projectobjectives in terms of scope, quality, cost and time.4. KEY ACCOUNTABILITIES? Function as the Project Manager Construction Projects, covering all phases from award to hand-overto End-user.? Ensure the preparation and implementation of detailed plans for the assigned project in order to achievethe Company agreed objectives.? Lead and motivate the Project Management Team ensuring effective implementation of agreed projectplans and objectives.? Ensure the necessary training of project staff to optimize their potential and remain up-to-date intechnological development.? Manage, direct, supervise and control the quality and progress of work performed by ConstructionContractors. Ensure Company policies are correctly addressed and implemented for technical, safety,quality and environment aspects.? Identifies any bottlenecks and recommends corrective action to ensure smooth and timely completionof each project at optimum cost.? Ensure the quality of material/equipment and the ultimate product as per contract requirements andspecifications.? Ensure proper coordination between Company and Contractor and other agencies involved in theprojects to ensure quality, safety, cost and progress are maintained.? Review and recommend the development of cost estimates and schedules for Managementendorsement/approval.? Monitors the implementation of the total budget, schedule and quality at various stages of the projectexecution to ensure adherence to the overall approved plan.? Establishes organization for the project, including work force utilization and mobilization of ProjectManagement Consultant and Third Party Inspection Services. Leads, motivates, reviews and monitorsthe performance of the teams staffed with specialists within the Project Management Team to ensurethe effective implementation of the agreed plan.? Coordinate with other Departments within the Civil Projects Division to ensure the preparation of annualoverall work programmed and Projects plan.? Conduct regular weekly and monthly meetings with Contractors and Project Management Consultantsto ensure that the work plan is achieved in accordance with the approved schedule and agreement andany bottlenecks to be resolved.? Ensure that the End User comments are addressed as per Project Scope and Contractual requirements.? Ensure that the required Audits from different parties are conducted on time and the required correctiveactions are communicated and implemented as planned.? Manage and resolve difficulties and challenges through detailed analysis, and providerecommendations for proper solutions in line with Company and International standards and bestpractices.? Monitor and ensure that the quality and progress of work performed by licensors, Engineering and EPCContractors is aligned with contract requirements and specifications.? Ensure Company policies for technical, safety, quality and environment are correctly addressed whileidentifying bottlenecks and recommending corrective action to ensure smooth and timely completion ofthe project at optimum cost.? Lead the development of schedule, cost estimate and budget for the project. Review and recommendthe same for Tender Board and Management endorsement/approval.? Provide Technical Expertise to ensure effective Management of all the projects phases and prepareweekly highlights and progress reports.? Verify Certification of Contractor/Vendors invoices and endorse final acceptance certification.? Review all Change Order Requests, claims and participate in developing the recommendation forsettling of variations/claims.? Ensure that the contractor submits the required documentation in the specified format including theproject hand-over documents along with the Close-out Report,Generic AccountabilitiesOperational Plans? Manage and ensure implementation of detailed plans and strategies for the assigned project that willlead to effective and efficient achievement of all project objectives while managing activities of the teamcovering the project from initial phase to completion while ensuring compliance with Company HSEPolicy for project activities.Leadership? Motivate, review and monitor the performance of the team which is formed from Company ProjectsGroup, specialists and PMC personnel to ensure the effective implementation of the agreed ProjectExecution plan.Budgets and Cost Control? Lead the development of schedule, cost estimate and budget for assigned project. Review and proposethe same for Tender Board and Management endorsement/approval.? Control and monitor the implementation of the total budget, schedule and quality at various stages ofthe project execution to ensure adherence to the overall approved plan.Innovation and Continuous Improvement? Encourage innovation, enhance employee motivation and support initiatives for implementation ofChange Management to continuously improve operations and services.JOB DESCRIPTIONVersion: 1.0 Date Modified: 28/11/2016 Page 3 of 4Projects / PFC Management / Manager, ProjectsADNOC Classification: Internal? Propose improvements in internal processes against best practices in pursuit of greater efficiency inline with ISO standards (including ISO 50,001) in order to define intelligent solutions for issuesconfronting the assigned projects.Health, Safety and Environment (HSE) and Sustainability? Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures,systems & controls and applicable legislation and sustainability guidelines for assigned project in-linewith international standards, best practices and ADNOC Code of Practices.? Ensure adequate HSE training and induction for all sub-ordinates to meet HSE standardsManagement Information Systems (MIS) and Reports? Prepare all MIS and progress reports for assigned projects to provide accurate and timely reports andnecessary information to Management to effectively manage the business5. COMMUNICATIONS & WORKING RELATIONSHIPS:InternalExternal6. QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:Minimum Qualification? Bachelor Degree in relevant Engineering discipline. A certificate in Project Management is preferable.Minimum Experience & Knowledge & Skills? 12 years of similar experience in Engineering Project implementation in Oil & Gas industry with atleast 6 years in a relevant senior functional management role; managing engineering multi-disciplinaryfunctions for the design of assets/facilities; exposure to preparation of Front End Engineering andDesign packages.Professional Certifications? PMP certificationJob PurposeManage, supervise and control the development and implementation of a diverse range of major Multi-disciplined engineering projects from initial inception through to completion and handover, relating to new plants, facilities and modifications to existing plant and systems. In addition, to ensure optimal and economic development of projects consistent with Shareholders guidelines.Job Specific Accountabilities (Part 1)? Lead/provide technical input into proposal/conceptual developments; coordinates design, materials specification and technically manages procurement and contract tendering stages.? Interface with external parties, and ensures that appropriate codes, practices and standards are.? Manage Project Management Consultant(s) and ensures that effective site supervision and project administration is carried out; provides information to management on project progress.? Lead teams in developing strategies for implementation of Major development projects? Direct the project management teams through all phases of project execution i.e. from project initiation up to commissioning and start up.? Manage multinational contractors ensuring that projects are implemented in accordance with sound project management principles in full compliance with HSE requirements/guidelines within the specified time, cost and other set objectives.? Lead and/or participate in divisional or companywide committees, as assigned and provide guidance and expertise in his area of specialization and lead related discussions and meetings.? Direct and coordinate the activities of teams of multi-discipline engineers in a designated Field. Performs supervisory functions and exercises financial authority at the level established by management for the position.? Review a variety of source material and participate in a range of meetings to establish future project requirements in the assigned field. Provides basic technical and administrative input to take projects from initial inception stage to drafting and submission of requirements proposals. Includes defining, revising and refining scopes and objectives, obtaining or arranging to obtain background data on potential cost and technical feasibility, and advising alternatives where appropriate. ? Participate in the refinement of initial proposals into coherent viable project plans. Directs and participates in the revision and refinement of initial project designs, specifications, costs, and phasing preparation of project strategy in conjunction with user department and other divisions such Finance, Commercial Support, etc.? Initiate and approve the preparation of overall work programs, terms of reference for contractors, projects standards and working procedures. Establishes the basis for project execution phase.? Ensure that all projects are implemented in accordance with sound project management principles and established Company procedures and standards. Initiates/manages pre-qualification of bidders list, exercises overall control over the budget and cost of the project and each contract, vetting authorization for expenditure. Reviews and endorses contract purchase and subcontracts recommendations and variation orders throughout all phases of the project and ensures that approved plans are updated accordingly.? Ensure the preparation of the Department?s safety program on the project and oversees compliance with the Company?s safety rules and regulations. Evaluates and audits adherence to same and takes necessary remedial measures to correct and overcome deficiencies.Job Specific Accountabilities (Part 2)? Ensure that the project is executed in a safe manner and that all contractors adhere to approved safety procedures and method statements for carrying out works / contracts awarded.? Advise Management of anticipated completion date of the project for subsequent start up planning. Assist in development of start-up plan and manning requirements. Authorizes alternate studies such as shop vs. field fabricated pipe, concrete vs. Steel structures etc. and agree in consultation on completion of portions of the plant for acceptance by end user.? Coordinate overall financial matters pertaining to the project, such as currency requirements and restrictions, import duty exceptions, financial forecasts, etc.? Carry out other similar related duties such as attending Tender Board Meetings, reporting on the financial situation of the project. Appraises contractor?s overall performance for quality, cost, schedule and safety and ensures corrective actions are taken. Prepares weekly highlights and monthly progress reports covering all engineering, procurement and construction activities.? Accountable for efficiently managing all projects within budgets and in accordance with Company policies, directives, engineering and project management standards. Poor decisions can involve significant financial losses due to changes of scope, re-work and program delays e.g. the possible consequences of lost production targets.? Sets and oversees observance of quality and control standards for all activities carried out under his jurisdiction in assigned projects.? Develop and manage definition, design and execution of projects to meet company?s objectives and guidelines on field development activities.? Manage the technical integrity of surface facilities and project cost are maintained throughout the project life cycle.? Deliver major development projects within the set targets on HSE, quality, cost and schedule? Recommend acceptance / rejection of work programs and proposals related to his project execution and implementation.Job Specific Accountabilities (Part 3)Generic AccountabilitiesManagement? Plan and supervise the activities of the personnel and resources of the Department to achieve the Division objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Department in line with Division objectives.? Develop the knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP?s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.Budgets and Operational Plans? Compile and provide input for preparation of the Division budgets and regularly monitor expenditure against approved the Department budget levels.? Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.Policies, Systems, Processes & Procedures? Lead the implementation of approved Department policies, processes, systems, standards, procedures and internal controls in order to support execution of the Division work programs in line with Company and International standards.Performance Management? Implement the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines and continuously monitor the achievement of the Department KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.Organisation Structure and Development? Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.Innovation and Continuous Improvement? Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.? Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.Health, Safety, Environment (HSE) and Sustainability? Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.? Ensure adequate HSE training and induction for all Department employees to meet HSE standards.Management Information Systems (MIS) and Reports? Prepare all Department MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.Generic Accountabilities (continue)Internal Communications & Working Relationships? Frequent interactions with the Production teams and other functions/ directoratesExternal Communications & Working Relationships? Frequent contacts with PMCs/ConsultantsMinimum QualificationBachelor Degree Engineering or equivalent.Minimum Experience, Knowledge & Skills? 12 years of professional experience in Project Engineering/Execution in Oil & Gas projects including 5 years in leading multi-disciplined staff and Consultants / Contractors in defining and executing projects within the oil & gas industry? Project management professional with sound knowledge of contracts, planning and budget / cost control requirements.? Sound project management and leadership skills.Professional CertificationsPMPWork Condition, Physical effort & Work EnvironmentPhysical EffortMinimalWork EnvironmentA/C environment, could be exposed to

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