Conduct relevant due diligence on new and existing suppliers
Maintain and update supplier information such as registration certificates, commercial Licenses, VAT certificates, insurances qualifications
Maintain supplier database with categorization according to specialization
Register supplier in database once they pass the detailed pre-qualification criteria as set in the system
Performance or ratings of each supplier to be maintained on the system as per policy to ensure supplier database fits the organization as per the Delivery days, Payment Terms, Work Ethics and maintaining a solid business relation
Maintaining a consolidated tracker of the entire procurement process capturing all the stages like PR, RFQ/RFP sourcing, Evaluation, contract signing, PO issuance and delivery date
Monitoring the Procurement Performance report with timelines, list of issues and recommended improvements to streamline the process in a more efficient manner
Create a knowledge management strategy and repository to store all the relevant procurement information
Work collaboratively with stakeholders to identify and prioritize types of knowledge to develop and capture
Response to supplier related queries from end-users, to enable expedite the procurement process
Follow-up with the vendors for timely deliveries and with the relevant teams
Monitor quarterly reports and develop reporting mechanisms to share Procurement Department performance with the management
Sound knowledge of procurement process, able to generate PO?s and work as a support function for procurement team whenever required to take care of routine daily work
Developing and sustaining long-standing relationships with company-approved vendors
Assist in the design of the ERP System at the Procurement level
Building and strengthening relationships with internal and external customers
Comply with the Group Procurement Policy and report to Procurement Manager for all activities
KEY ACCOUNTABILITIESDESCRIPTION
Numbers of vendors pre-qualified and average time to complete
Adherence to Procurement Policies and Procedures
Achieve efficiencies for the organization having the right suppliers onboarded
