Head of Discipline Project Planning

Job Description

JOB PURPOSE:As a Project Services Planning subject matter expert, provide guidance and technical support with regards to projects planning and scheduling to project teams across ADNOC and Group Companies.Acts as a gatekeeper for Project Planning in the Capital Assurance Process to ensure deliverability of ADNOC capital programsLead the assurance of competence and assessments of project planning management / lead personnel throughout ADNOC and advise on areas for development.Ensure adherence to ADNOC project standards and international best practice across the Group Companies, and drives collaboration to ensure effective relationships across functions.Acts as a change agent, improve processes, and resolve conflicting priorities in order to ensure efficient project delivery. Establishes and leads the ADNOC Group wide projects planning knowledge community.KEY ACCOUNTABILITIESProject Planning & Scheduling

• Oversee group?s overall Planning and Scheduling project program, monitor alignment with defined targets and identify deviations and risks to be reported to the Head of Function Project Services.
• Act as the custodian, and define detailed group-specific Planning policies, procedures, methodologies and tools in line with ADNOC guidelines and ensure their dissemination in the organization and compliance (e.g. Value Assurance Process).
• Provide technical expertise on project planning & scheduling whenever required.
• Oversee and manage the accuracy, completeness, transparency and consistency of the reports / dashboard
• Ensure reports are distributed to and understood by all stakeholders
• Ensure key issues requiring Group Company Management / Shareholders attention are highlighted
• Participate in Schedule Risk Workshops and lead assessments of Schedule Risk Assessment Reports to ensure adherence to approved parameters.
• Lead / Support Cost Estimate & Schedule assurance reviews (CESAR) and support Post Investment Reviews (PIR) post operational performance test completion.
• Provide technical advice to BLD for interface with IPC, MIC, & other group functions
• Lead / Participate in assurance audits and reviews (e.g. independent project reviews (IPRs)) to ensure robustness, accuracy and deliverability of baseline schedules and identify any opportunity to enhance overall value.
• Lead initiative to improve capital delivery program and maximise ADNOC?s value.
• Lead development of planning competency and career development program; in addition to establishing clear deployment guidelines with the objective of ensuring having the right capability for the success of the capital delivery program.
• Lead development of group?s technical disciplines coordination and technical authority framework to align technical resources and activities across the group
• Act as focal point for sharing lessons learnt across the Project Planning Community

Project Control

• Support the Project Manager in controlling the individual project planning, applying company?s methodologies, processes and templates.
• Support in overseeing project progress and performance, support timely identification of potential issues and mitigation actions.
• Support risk management, ensuring regular update of the risk register at the project level.
• Support ?Claims Committee? in reviewing claims related to EOT submissions and carrying out forensic schedule analysis during disputes. Drive timely MoC for changes that may affect the asset and the project and manage MoC process.
• Manage the preparation of periodic reports, provide the monthly report and key dashboard indicators for Group Company management and shareholders to the project planning & scheduling team (asset level) and Group Company Project Control function.
• Provide the Project Manager, Project Controls Manager and the Group Company Project Services with timely information about project performance.
• Participate to the regular PMT meetings; provide an overview on progress, risks, trends, etc. and addressing specific areas of concerns.
• Drive knowledge sharing with the PMT on project control methodologies, processes, templates, etc.

Investment and Valuations

• Support the assessments of financial modelling, including analysis of historic and projected cash flows and measure of return and valuation (IRR and NPV), from a Planning schedule phasing perspective.

Management

• Plan and supervise the activities of the personnel and resources of the Department to achieve the Division objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Department in line with Division objectives.
• Develop the knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP?s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

Budgets and Operational Plans

• Compile and provide input for preparation of the Division budgets and regularly monitor expenditure against approved the Department budget levels.
• Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

Policies, Systems, Processes & Procedures

• Lead the implementation of approved Department policies, processes, systems, standards, procedures and internal controls in order to support execution of the Division work programs in line with Company and International standards.

Performance Management

• Implement the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines and continuously monitor the performance of Capital projects KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.

Organisation Structure and Development

• Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.

Innovation and Continuous Improvement

• Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
• Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Health, Safety, Environment (HSE) and Sustainability

• Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and ADNOC Code of Practices.

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