To attend to all visitors (guests, vendors, contractors, etc)
To provide directions and location map to visitors if requested.
To prepare drinks and refreshments for guests.
To ensure that the main entrance and lobby areas are neat and tidy.
To screen all incoming telephone calls, and where necessary direct them to the relevant officers.
To attend to phone and email enquiries for basic information.
To make outgoing telephone calls for officers.
To receive daily newspapers and magazines and distribute them to the relevant officers.
Secretarial Duties
To schedule and arrange all official appointments for selected officers.
To maintain contact lists.
To maintain greeting cards lists and assist in sending out the greeting cards.
To coordinate the logistics for functions; send out invitations, collate RSVPs, book venues / restaurants, arrange for caterers, prepare seating plans, etc.
To send out email broadcasts to contacts on the organization?s mailing list.
To cover the duties of the Finance Assistant during his / her absence.
To perform any other duties and responsibilities as assigned by management.
