Executive Secretary at InterContinental Abu Dhabi

Job Description

As the worlds largest family of luxury hotels, we all take great pride in being genuine ambassadors of the InterContinental brand. Shaped by decades of international know-how and local insights, our passion for luxury travel spans cultures and customs. Inspiring us to create warm and sophisticated experiences for those seeking a richer perspective on the world. We look for people who are charming, confident, and internationally-minded who know what it takes to exceed guest expectations. When youre part of the InterContinental Hotels & Resorts brand youre more than just a job title.With its private beach and marina, the InterContinental Abu Dhabi hotel is an oasis of luxury near the Corniche and world-class shopping malls. Host an event in a grand ballroom, on a terrace with sea views or in a beachfront garden . You can relax at the health club with inviting pools and admire marina yachts from your spacious room. The hotel includes 390 guest rooms and suites, highly acclaimed food and beverage outlets, and elegant meeting rooms.Under the general guidance and supervision of the General Manager, provides efficient and comprehensive secretarial services to meet the needs of all stakeholders. Promotes the desired work culture around the five Winning Values, to deliver True Hospitality and the Global Etiquette Services of the InterContinental Hotels Group and the brand ethos.Main responsibilities:

• Co-ordinate and arrange activities accorded to the General Managers office
• Appraise GM of the day to day activities of the section
• Arrange appointments and meetings for the GM, recording same in diary and ensure the GM has the appropriate documentation for each appointment
• Attend meetings such as Department Heads Meeting, Executive Committee Meeting and others as directed by the GM
• Take minutes of attended meetings, accurately transcribe and circulate to appropriate personnel
• Prepare welcome letters for GMs signature
• Assess priorities of work and assist in organizing GMs priorities
• Prepare replies to routine correspondence for GMs signature
• Take dictation of correspondence as required
• Maintain the strictest confidentiality at all times on all matters
• Demonstrate essential overall knowledge of the organization
• Understand the responsibilities of other sections and departments and co-operate with them
• Demonstrate co-operation and trust with colleagues, supervisors, teams and across departments
• Actively participate in and conduct organised meetings
• Interact with department and hotel staff in a professional and positive manner to foster good rapport, promote team spirit and ensure effective two way communication
• Work in line with business requirements in a flexible and optimistic manner
• Establish action plans and schedules for meeting departmental priorities
• Inspire others to excel by clearly communicating department and section goals and priorities, recognizing good performance and supporting employees when required
• Demonstrate an interest in and an understanding of issues relevant to your department and hotel and keep your knowledge up to date, including legislative information
• Create a positive hotel image
• Adhere to hotel brand standards
• Maintain knowledge of special programs and events in the hotel
• Adheres to and enforces the InterContinental Hotels Group Code of Conduct, Hotel Policy and Departmental Procedures
• Work effectively with stakeholders and colleagues from different viewpoints, cultures and countries

• Demonstrated ability to interact with executives, employees and/or third parties that reflects the hotel, the brand and the Company in the upmost professional way.
• Problem solving and organizational abilities
• Proficient in the use of Microsoft Office
• Excellent writing skills
• Bachelors degree in Hotel Management, Business Administration, or related field preferred
• 2 years related experience or an equivalent combination of education and experience

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