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EXECUTIVE ASSISTANT- VPAA

2.00 to 10.00 Years   Abu Dhabi, United Arab Emirates   17 Dec, 2020
Al Raee Recruitment Services
1 Jobs Openings
Job LocationAbu Dhabi, United Arab Emirates
EducationBachelor's degree / higher diploma
SalaryNot Mentioned
IndustryHigher Education
Functional AreaNot Mentioned

Job Description

Khawarizmi International College invites applications for the full-time position of Executive Assistant to the Vice President for Academic Affairs (VPAA). The position reports to the VPAA, works closely with issues related to academic affairs, and works independently performing a wide range of complex and confidential administrative and clerical support duties. This position requires excellent communication and interpersonal skills and the ability to provide information and service to a wide range of internal and external contacts. The Executive Assistant is responsible for providing comprehensive support to the VPAA and requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. This is a full time position to begin on 1st February 2021ESSENTIAL FUNCTIONS:

  • Performs duties independently and exercises a high degree of initiative in determining the approach/action;
  • Exhibits a high degree of confidentiality;
  • Provides an advanced level of work including proficiency in Microsoft Office Suite;
  • Gathers information requiring a determination and evaluation of sources, compiles data, and prepares reports;
  • Responds to requests for information from the VPAA and other College administrators, which may require in-depth research of College policies and procedures;
  • Prepares materials and handles correspondence for meetings, which can include sensitive and non-routine matters;
  • Attends Faculty Meetings, Academic Affairs Committee Meetings, and other meetings, and serves as recorder and composer of minutes and distributes them to all parties involved;
  • Maintains and assists in auditing all files kept in the Academic Affairs office;
  • Assists with preparing items for the Academic Affairs Committee and the Board of Trustees, including Tenure and Promotion materials;
  • Assists in coordinating, planning, executing, and managing academic functions;
  • Coordinates requisitions for all academic divisions and prepares all requisitions for expenses out of the VPAA Office;
  • Makes travel arrangements for VPAA and various incoming visitors, including candidates for academic positions, related to Academic Affairs;
  • Consistently monitors office inventories and anticipates needed supplies or services and orders supplies as needed;
  • Writes and edits letters, reports, emails, memos, and other related documents from rough drafts, corrected copy, and detailed materials; proofreads completed materials;
  • Supervises office student workers;
  • Maintains and updates handbooks and manuals per the VPAA requests; and
  • Manages the faculty evaluation process.

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