Executive Assistant To CEO

1.00 to 10.00 Years Abu Dhabi, United Arab Emirates 09 Jun, 2022

Job Location	Abu Dhabi, United Arab Emirates
Education	Bachelor's degree / higher diploma
Salary	Not Mentioned
Industry	Public Administration
Functional Area	Not Mentioned

Secretarial and Liaison Duties

To work with staff to arrange and coordinate CEOs schedule and appointments, including meetings.
To organize meals hosted by the CEO.
To provide liaison services during the CEOs hosting of events, meetings, and meals including confirming attendance, receiving of guests and serving other refreshments.
To RSVP invitations on behalf of the CEO and gather relevant information from the host. Besides the timing and venue of the event, to advise the CEO if there will be any receiving party and if there will be any VIP or Guest-of-Honor (GOH) attending the event.
To screen all telephone calls made to the CEOs office.

Updating Database of Contacts and Invitations Lists

To maintain and promptly update the database and details of CEOs contact lists.
To compile and update the invitation lists for major events hosted by the CEO.
To compile the contact list of key managers in reputable venues for the hosting of events, meetings, and meals by the CEO.

Research and Information Gathering

To research the profiles of an information on companys contacts and their organizations and present these as inputs for CV/profiles prepared for CEOs meetings etc..
To regularly check the information on companys contacts and update any changes in the portfolio of officials and contacts, their transfer to other departments and agencies, and change in the organizations.
To research and collate information on new departments, companies, institutions etc. in the UAE as assigned by the CEO and officers.
To research from open sources any information on the UAE and other matters and draft write-ups such as short factsheets and briefing notes, as and when assigned by the CEO and officers.
To draft letters, messages etc. in Arabic or translate such messages from English to Arabic for CEO and officers.

Protocol

To assist in travel/visit preparations by liaising with the relevant parties/agencies/companies and to conduct initial liaison and coordination work to arrange the desired meetings for the official programmes.

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