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Document Controller/Receptionist

2.00 to 3.00 Years   Abu Dhabi, United Arab Emirates   22 Mar, 2025
Pure Water Technology
1 Jobs Openings
Job LocationAbu Dhabi, United Arab Emirates
EducationHigh school or equivalent
Salary$1,000 - $1,500
IndustryNot Mentioned
Functional AreaNot Mentioned

Job Description

Job Summary:We are looking for a skilled and detail-oriented Document Controller/ Receptionist to manage all documentation related to construction projects while ensuring smooth front-office operations. The ideal candidate will be responsible for organizing and controlling construction project documents, handling incoming communications, and providing a welcoming front desk presence. This dual role requires excellent organizational skills, attention to detail, and the ability to juggle multiple tasks in a fast-paced construction environment.Key Responsibilities:Document Controller Duties:

  • Manage Project Documentation: Oversee and manage all documents related to construction projects, including contracts, blueprints, drawings, permits, RFIs (Requests for Information), change orders, and correspondence.
  • Document Filing & Organization: Ensure accurate filing, categorization, and indexing of physical and digital documents. Maintain document control systems to ensure easy retrieval and compliance with project requirements.
  • Track Document Versions: Monitor and maintain version control for all project documents to ensure that all stakeholders are working with the most up-to-date information.
  • Coordinate Document Distribution: Distribute project documents to relevant team members, subcontractors, and stakeholders in a timely and efficient manner.
  • Ensure Compliance: Ensure that all documents are compliant with industry standards, regulations, and company policies, including health and safety, quality assurance, and project management procedures.
  • Maintain Document Databases: Input and update project-related documents into databases or project management software to ensure data integrity.
  • Project Reporting Support: Assist with preparing project reports, including document logs, tracking sheets, and updates to project management teams.
Receptionist Duties:
  • Greeting Visitors: Provide a professional and friendly greeting to visitors, clients, contractors, and vendors arriving at the office or construction site.
  • Phone and Email Handling: Answer and direct phone calls, manage inquiries, and forward information to the appropriate team members.
  • Manage Incoming Mail and Deliveries: Receive and distribute mail, packages, and deliveries to the relevant departments and individuals.
  • Coordinate Appointments and Meetings: Schedule and organize meetings for staff, clients, and contractors, including coordinating meeting rooms, travel arrangements, and necessary documentation.
  • Maintain Front Desk Area: Ensure the reception area is clean, organized, and presentable at all times.
  • Assist with Office Supplies: Monitor and replenish office supplies and materials to ensure efficient office operations.

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