Control the documents and data control activities / movements by establishing, implementing, maintaining and updating the documented procedure.
Define a document filing system to enable rapid access of all company documents.
Establish and Maintain a Centralized System for the control of company correspondence.
Maintain up to date Database Register showing document details and revision status.
Establish a Distribution Matrix for allocating controlled copies of documents as necessary to Company staff or Organizations (Client, Contractors, Sub-Contractors, Suppliers, etc.)
Logging of all Correspondence, Drawings, Procedures, Standards, Specifications, Vendor Drawings, Purchase Orders, Data Sheets, Manuals, etc. and generate internal transmittal for internal circulation of the same.
Co-ordination and control of Engineering Documentation, QC Documentation (Inspection Records), Suppliers Documentation, Subcontractors Documentation with Client/Contractor as well as internal review approval of Subcontractors documentation.
